Administrative Specialist

Posting Details Posting Number: S15152P Working Title: Administrative Specialist Department: PSO-Carl Vinson Institute of Government Posting Type: External Employment Type: Employee Employment Status: Full Time Benefits Eligibility: Benefits Eligible Posting Date: 05/14/2026 Open Until Filled: Yes Position Summary This position provides complex administrative and secretarial support for the Institute of Government’s faculty and staff working onsite at Fort Benning, Georgia. Responsibilities include assisting the Fort Benning Defense Community Resilience Program staff with on‑ and off‑installation work related to the installation and surrounding community project management. The role requires coordinating day‑to‑day administrative operations, managing calendars, scheduling meetings, coordinating travel, and supporting general office functions. It also involves prioritizing multiple tasks and managing communications effectively across various platforms, organizing and maintaining documentation, tracking reports, developing agendas, supporting meeting logistics, conducting research, note‑taking, and drafting materials such as memos, summaries, and mass‑distribution emails. Responsibilities Manage calendars, schedule meetings, coordinate travel, and support general office functions. Coordinate program activities, support compliance requirements, and maintain program records. Plan and support project and event execution, including logistics, meetings, training, and site visits. Process expense reports, travel documents, and other internal processes in accordance with UGA policies. Manage inventory and maintain Institute vehicles and equipment at Fort Benning. Qualifications Minimum Qualifications: High school diploma or equivalent and 2 years of related experience. Knowledge, Skills, Abilities Strong verbal and written communication skills, with the ability to interact professionally with internal and external stakeholders. Ability to maintain accurate and complex records, with strong attention to detail and organization skills. Demonstrated ability to manage multiple tasks, prioritize effectively, and adapt in a fast‑paced environment. Proficiency in Microsoft Office Suite (Outlook, Word, Excel), Adobe, and QuickBooks. Physical Demands Lift/carry/move boxes or equipment up to 20–35 lbs. Sit at computer for long periods of time. Additional Information Is driving a responsibility: Yes. Position of Trust: Yes. Operation, access, or control of financial resources: Yes. P‑Card required: No. Direct interaction with children under 18 or direct patient care: No. EEO Policy Statement The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (View email address on click.appcast.io). Contact Information Recruitment Contact Name: Danielle Dankner Recruitment Contact Email: View email address on click.appcast.io #J-18808-Ljbffr