Administrative Assistant I

Administrative Assistant I

Location: Salem, OR Duration: 12 Months on W2

Under direct supervision, the Administrative Assistant I provides general administrative and secretarial support to a department or team of professionals. This role involves handling a high volume of detailed administrative work, maintaining business records, preparing reports, coordinating schedules, and supporting daily office operations. The position requires strong organizational skills, attention to detail, and proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and databases.

Key Responsibilities:

• Provide administrative and secretarial support to assigned departments and professionals.
• Compile, analyze, and reconcile data for reports, presentations, and business documents.
• Prepare weekly, monthly, quarterly, and annual reports, including budgets, inventories, and indexes.
• Create charts, graphs, tables, and presentation materials as needed.
• Organize and maintain appointment schedules, calendars, and business records.
• Manage incoming and outgoing correspondence, including mail distribution and routine responses.
• Coordinate meetings, conferences, travel arrangements, and accommodations.
• Process purchase orders, expense reports, bill payments, and vouchers.
• Maintain confidential personnel, payroll, and salary records with discretion.
• Prepare letters, memos, invoices, manuscripts, and other business documents using designated software.
• Utilize independent judgment to prioritize tasks and ensure timely completion of assignments.
• Support office operations while working with minimal supervision.

Required Qualifications:

High School Diploma or equivalent required. 0-3 years of administrative, clerical, or office support experience. Strong proficiency in Microsoft Word, Excel, PowerPoint, and database management software. Ability to type a minimum of 60 WPM. Excellent organizational, communication, and multitasking skills. Ability to handle confidential information with professionalism and discretion. Strong attention to detail and accuracy in report preparation and data management. Ability to work independently and prioritize multiple responsibilities. Experience supporting business operations, calendars, travel arrangements, and reporting activities is preferred.