Administrative Assistant II

Administrative Assistant II - 50% FTE

USC Marshall School of Business Brittingham Social Enterprise Lab

The Brittingham Social Enterprise Lab (BSEL) is a Center of Excellence at the USC Marshall School of Business that equips students, faculty and staff with business skills and resources to develop market-based solutions to the wicked problems of the 21st century. Through education, community building, research and professional development, the Lab serves as the hub for social entrepreneurial efforts at the university.

Job Summary

Reporting directly to the Managing Director, this exciting role will engage directly in supporting the maintenance and growth of an innovative social enterprise. As the Administrative Assistant II, you will be the first point of contact for many of our students as well as the public. You will be responsible for ensuring our administrative systems and logistics run smoothly and efficiently, and you will learn the inner workings of a social enterprise! This role is a part-time role at 50% effort.

Responsibilities and Duties

• Assisting the BSEL team by overseeing the operations of our team-driven fast-paced dynamic office, including scheduling for our executive team, ordering and stocking office supplies, assisting with upkeep of our office and equipment, and owning the logistics (including notetaking) for all team meetings and programmatic events.
• Coordinates BSEL public relations functions, as assigned, such as virtual and in person lecture series, conferences, cohort meetings, etc. Arranges with vendors for sites, facilities, catering, and guest accommodations. Coordinate production and/or distribution of promotional materials.
• Developing and administering process improvement initiatives to create more efficient systems.
• Overseeing financial record keeping, processing donations, preparing and processing invoices, paying bills, reconciling financial accounts, and other financial management tasks.
• Monitoring budgets and assisting in budget preparation by gathering historical data, such as materials and supplies or salaries; tracking and monitoring assigned budget expenditures and/or special actions and reporting on variances; reconciling the budget monthly; providing budget projections, as requested.
• Maintaining and modifying BSEL's website including content, graphical and multimedia displays and communications. Gathers feedback for Web site improvement and enhancement. Tests, maintains and ensures functionality of links. Monitors Web site for consistency, cross-referencing and compliance with university standards for Web site content and development
• Work in partnership with the Managing Director to seamlessly onboard new employees and student workers by managing paperwork and anticipating questions; this position may include providing direction to student workers, as assigned..
• Answering phones and greeting clients and visitors to the office.
• Assisting with programmatic projects, such as administering student surveys, tracking metrics of success, and developing team engagement initiatives.

Preferred Qualifications

• Proven experience in a team-driven dynamic office environment with ability to learn quickly and manage a wide variety of work efficiently.
• High level of competency with various standard technology platforms, including Office 365 (bonus points for loving Excel) and Zoom; experienced with USC's administrative systems is a plus.
• Ability to problem-solve while working toward the goals of an organization; willingness to be prepared with viable solutions while maintaining flexibility needed to execute prioritized tasks and changing timelines.
• Possess exceptional verbal and written communication skills needed to effectively interact with staff, vendors, and executive leadership in a professional and concise manner.
• Recognizes ways that race, gender, and other identities intersect in the work, especially with students we serve.
• Experience in a higher education environment is a plus.

Anticipated Hiring Range:

The salary range for this position is $25.73 $32.83. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

Required Documents and Additional Information

• Resume and cover letter required (may be uploaded as one file). Please do not submit your application without these documents.
• Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled any time after the minimum posting period has ended, so please apply on the same business day if interested.
• USC has excellent benefits, including health benefits for staff and their family with access to the renowned university medical network; eligibility for retirement plans with employer contributions*; tuition benefits for staff and their family; free Professional Development classes; central Los Angeles location with easy access to commuter trains, buses and free tram pick up services; discounts to sporting and other campus events.
• The University of Southern California is an Equal Opportunity Employer that Values Diversity.

Why join the USC Marshall School of Business?

The USC Marshall School of Business is ideally positioned to address the challenges of a rapidly changing business environment and is ranked as one of the country's top schools for accounting, finance, marketing, consulting, entrepreneurship and international business studies.

USC Marshall builds on the unique opportunities that stem from its Los Angeles location on the Pacific Rim, its interdisciplinary and impactful research, the momentum generated by the University of Southern California, and the unparalleled engagement of the Trojan Alumni Family. With ready access to industries defining the new business frontier, including bio-technology, life sciences, media, entertainment, communications and healthcare, this vast network offers USC Marshall graduates exceptionally strong support for success in the global marketplace.

Minimum Education: Bachelor's degree, Combined experience/education as substitute for minimum educationMinimum Experience: 3 yearsMinimum Field of Expertise: Secretarial or specialized clerical and administrative experience

USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying.

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at View phone number on click.appcast.io, or by email at View email address on click.appcast.io . Inquiries will be treated as confidential to the extent permitted by law.

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