Administrative Assistant

Job Description

Job Description

We are looking for a detail-oriented Administrative Assistant to support onboarding activities for a Contract position based in Indianapolis, Indiana. In this role, you will help coordinate pre-employment steps, maintain accurate records, and serve as a key point of contact for candidates and clients throughout the onboarding process. This opportunity is well suited for someone who enjoys organized office work, clear communication, and managing multiple administrative tasks in a fast-paced environment.

Responsibilities:
• Coordinate onboarding activities for incoming employees and ensure required documentation is completed accurately and on time.
• Prepare, review, and process new employee paperwork while maintaining organized and up-to-date personnel records.
• Arrange background checks and drug screenings as needed and follow up on outstanding pre-employment items.
• Communicate with clients regarding onboarding progress, onboarding steps, and required next actions for new employees.
• Enter and update employee and candidate information in administrative systems with a high level of accuracy.
• Answer inbound calls professionally, respond to routine inquiries, and direct questions to the appropriate contacts when needed.
• Provide day-to-day office support by tracking tasks, managing documentation, and helping maintain efficient administrative workflows.• Previous experience in administrative support, office coordination, or a similar clerical role.
• Strong data entry skills with close attention to accuracy and detail.
• Ability to manage onboarding paperwork and handle confidential information with professionalism.
• Comfortable speaking with clients and candidates by phone and email in a clear and courteous manner.
• Experience answering inbound calls and supporting general office operations.
• Proficiency with basic computer applications and the ability to learn internal systems quickly.
• Strong organizational skills with the ability to prioritize multiple tasks and meet deadlines.