Project Manager I (non-IT)

Project Manager I

Location/Site: ABV1 in Mettawa Onsite/Hybrid Schedule: three days onsite/2 days remote PMs are more important to have ad agency exp rather than pharma. Also, good PM experience with different projects is important if no agency/pharma More agency exp is important than pharma. Would consider candidates with no pharma

Are you open to look at candidates willing to relocate? Yes

What I'm looking for:

• Advertising agency experience (within the last 2-3) within account/client services
• 1 year of pharmaceutical (not healthcare) experience within the agency
• No media account managers, no creative department managers, no advertising sales folks

We are really trying to find the PM's that know the basics of project management:

• managing multiple projects in varying stages of development
• developing and maintaining timelines
• allocating and securing resources
• adaptability and problem-solving
• note taking
• client-service attitude workstyle
• working with others without direct authority to advance projects

What are the top 3-5 skills requirements should this person have?

• Extremely detail-oriented
• Ability to manage multiple projects at the same time
• Proactive, problem-solving skills
• Ability to develop, maintain and manage project timelines
• Advertising Agency Experience (within last 2-3 years) a. Ideal agencies (AbelsonTaylor, Area23, Eversana Intouch, FCB, TBWA, closerlook, MERGE, DDB, DigitasHealth, Evoke)

What are the top 3-5 skills requirements that would be nice to have-but not required?

• Digital experience
• Pharmaceutical marketing experience (last 2-3 years)
• Print-production experience

Work Schedule (Define days,# of hours)/ Is Overtime offered or required? If yes, how many hours, what impact to scheduled working hours? The position is full time Monday through Friday, 40 hours per week. We offer a hybrid schedule (3 days on-site).

PRIMARY FUNCTION / PRIMARY GOALS / OBJECTIVES

The Project Manager (I) is responsible for the planning, scheduling and execution of all projects (print and digital) within *** Ad Agency (A3). This role works closely with their assigned account manager to help coordinate daily activities within A3 and continue to develop the ongoing relationship with their respective brand teams to keep projects on schedule, on budget and on strategy.

PROJECT/PROCESS MANAGEMENT

Develop project schedules, allocate resources and communicate project status and schedules to all key stakeholders and ensure deliverables and key milestones are met on time and within budget. Conduct regular status meetings with internal teams and clients to review progress, identify risks, and develop mitigation strategies. Capture notes and distribute recaps with action items. Set up and manage routes for all projects through the internal agency approval process (Kantata, WorkFront) Understand the Medical/Legal/Regulatory (Veeva) review process and prepare all assets and documentation for submission and review in accordance with *** Promotional Material Review Process Coordinate interactive resources with studio/programming/creative leads Be the primary point of contact for all third-party development/deployment vendors providing regular updates, managing expectations, and addressing any issues or concerns Create, compile, and maintain project and department documentation as needed (technical documentation, server folder structure, spec sheets, estimate tracking, etc.)

FINANCIAL MANAGEMENT

Track time on a daily basis. Assist with providing estimates. Assist with billing and ensure billing is completed on schedule. Adherence to all company-wide financial policies

KNOWLEDGE / SKILLS

Understand *** promotional guidelines including, but not limited to, corporate branding, promotional material development, Veeva PromoMats review and corporate compliance Understand the Agency Workflow Process including project initiation and kickoff, collaboration, necessary approvals, production and archiving Demonstrate clear and concise written and verbal communication skills Demonstrate the ability to prioritize and multi-task to enhance productivity and manage workload Possess ability to work in a high-volume, rapidly paced environment Proficiency using the Client Suite of products (Outlook, Word, Excel, PowerPoint, Teams, SharePoint) and other systems (Kantata/Mavenlink, Workfront)

ACCOUNTABILITY / SCOPE

Reports to their assigned *** Ad Agency account manager Partners with creative team on project initiatives

QUALIFICATIONS

Bachelor degree required 1-4 years of ad agency experience required (minimum), project management and pharmaceutical experience a plus Strong attention to detail and excellent communications skills: verbal, presentation, written Understanding of print and digital project lifecycles and different project management methodologies/styles Familiarity with print production process, web technologies and digital trends High energy, positive, organized individual who is comfortable in a high-visibility role Great collaborator with ability to focus on both the big picture and small details