Billing Coordinator
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- Billing CoordinatorLegal Address - King of Prussia, PA 19406## OverviewSalary Range$22.00 - $25.00 HourlyLevelExperiencedPosition TypeFull TimeJob ShiftDayEducation LevelNot Specified## Description## About OliverOliver Fire Protection & Security is a privately held, full-service life safety provider serving the Northeast Corridor. Founded in 1957, Oliver has distinguished itself as one of the most respected life safety providers in its territory by placing a high emphasis on delivering quality solutions while exceeding customer expectations. We help protect lives and property through industry-leading fire protection, life safety, and security solutions, and we're committed to safety, customer service, teamwork, and creating long-term career opportunities for our employees.## Position SummaryWe're seeking a detail-oriented Inspections Administrator – Billing Coordinator to join our Operations Support team. In this role, you'll support accurate and timely billing for inspection-related work by preparing final invoices, reviewing documentation, verifying billing requirements, and coordinating with internal teams and customers to keep the billing process moving smoothly.## What You'll Be Doing* Process final invoices through ServiceTrade accurately and timely, verifying purchase orders, billing requirements, customer-specific invoicing instructions, and supporting documentation.* Compile and execute billings in accordance with Spectrum and ServiceTrade, including interfacing with customer portals throughout the billing process.* Assist with invoice revisions, credits, and rebills as needed.* Review job notes and inspection documentation for completeness and billing accuracy.* Respond to billing inquiries from internal and external clients in a timely and professional manner.* Support month-end and period-end billing activities to ensure jobs are invoiced within established deadlines.* Assist with accounts receivable when necessary.* Collaborate with the accounting team and attend regular department meetings.## Qualifications## What We're Looking For### Required* High school diploma or equivalent required* Minimum of 3 years of office administrative experience* Proficiency with Microsoft Office, including Word and Excel* Strong phone, verbal, and written communication skills* Strong attention to detail and ability to review documentation for accuracy### Preferred* Associate or Bachelor's degree preferred* 5+ years of office administrative experience preferred* Previous billing and invoicing experience preferred* Experience working in a high-volume environment preferred* Experience using customer billing portals preferred* Experience with ServiceTrade, Spectrum, customer billing portals, or similar systems preferred## What We Offer* Competitive compensation based on experience, education, and certifications* Medical, dental, and vision insurance* Life and long-term disability insurance* 100% company-funded profit-sharing program* Professional development opportunities* Supportive team-oriented environment## Why OliverWe're proud of the culture we've built at Oliver. Our team is driven by safety, customer service, and a commitment to helping one another succeed. We believe in creating opportunities for growth, recognizing hard work, and building careers that last.
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Vacancy posted 3 days ago
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