Senior Executive Analyst - OEDCA (Finance Manager - Workforce and Talent Development)

Finance Manager (Senior Executive Analyst)

The City Manager's Office of Economic Development & Cultural Affairs (OEDCA) has three integrated divisions:

Cultural Affairs: Arts, Sports, and Entertainment - Fostering a vibrant, inclusive, and creative city by advancing cultural expression, supporting artists and arts organizations through grants and technical assistance, promoting access to sports and entertainment, commissioning and preserving public art, producing/coordinating outdoor special events and destination marketing, and stewarding City-owned convention and cultural facility assets and partnerships.

Economic Growth and Business Development - Accelerating San José's economic vitality by driving business retention, expansion, and attraction; supporting real estate and catalytic development; strengthening Downtown as a thriving urban center; and advancing commercial corridor revitalization and small business success across San José's diverse neighborhoods.

Workforce and Talent Development - Building a resilient and inclusive workforce by connecting job seekers to training, education, and career pathways; delivering supportive services that reduce barriers to employment; and partnering with employers to design hiring initiatives that align with regional industry needs and economic opportunity.

OEDCA's mission is to catalyze equitable job growth, investment, entrepreneurship, cultural vibrancy, and talent attraction and retention in San José while strengthening the City's fiscal health. In support of its mission, OEDCA focuses on five key areas:

Retain/grow jobs and revenue and promote innovation from large and medium-sized businesses in key sectors such as manufacturing and artificial intelligence.

Foster small business resilience and create thriving business districts.

Accelerate a thriving Downtown.

Activate San José as the South Bay's hub for sports, arts, and entertainment.

Prepare residents to participate in the local economy through training, education, and career support.

Position Duties

The classification for this role is Senior Executive Analyst with a working title of Finance Manager for the Workforce and Talent Development Division. The Workforce and Talent Development Division of OEDCA is seeking a Finance Manager (Senior Executive Analyst) to manage its fiscal unit and work in coordination with division senior staff. The successful candidate will be responsible for the accounting, budgeting, and federal, state, local, grant management functions of the OEDCA Workforce and Talent Development Unit. This highly responsible management position, plans, organizes, directs, and reviews the work of a combination of professional, technical, and clerical accounting staff in accounts payable, accounts receivable, program costings, timekeeping, program audits, program budgets, state reporting, grant management and compliance, and general ledger functions. The Senior Executive Analyst (SEA) is responsible for formulating policies, and designing, planning, implementing, evaluating, and modifying the program as needed, including short- and long-term planning activities; budget preparation and implementation; analyzing programmatic practices and procedures; and developing and implementing recommendations for operational, policy, and procedural improvements, as well as for all state, federal, city and board financial reports. The SEA will also have considerable contact with senior staff in City departments that require the support of Workforce and Talent Development Division. The SEA will also have considerable contact with the State of California. The position requires excellent communication and interpersonal skills, strong decision making and strategic thinking abilities, a commitment to customer service, the ability to build and train a team, and the ability to simultaneously manage multiple projects and issues, due to the complexity and scope of authority involved, the SEA requires the ability to work both independently and interdependently to ensure work is completed in an accurate, and timely fashion. This position also requires presenting budget and reports to the management and other stakeholders' meetings. The Workforce Development Division Fiscal Section serves as a business partner to internal and external customers, providing expert professional assistance regarding accounting, financial reporting, state and federal compliance audits, budgeting and forecasting, and other related matters.

Role Summary

This role is critical to work2future's success, with a strong focus on fiscal oversight, expenditure tracking, and ensuring we consistently meet quarterly expenditure benchmarks and performance expectations tied to WIOA compliance. Maintaining alignment with expenditure goals is essential to sustaining compliance, maximizing available funding, and ensuring resources are deployed strategically and responsibly. The Finance Manager plays a key role in identifying issues early, monitoring trends in real time, and implementing corrective actions and fiscal strategies as needed to keep programs on track.

Working closely with internal program teams, special projects staff, and contracted service providers, this position ensures fiscal accountability, operational alignment, and strong coordination across all areas of work2future operations. This role is responsible for maintaining clear and proactive communication regarding expenditures, budgets, payments, reimbursements, forecasting, and compliance matters, while elevating concerns quickly and helping facilitate timely solutions.

As a strategic fiscal partner to executive leadership, the Finance Manager supports financial planning, develops and structures budgets, analyzes funding scenarios, and assesses the fiscal implications of operational and strategic decisions. Ultimately, this role ensures that fiscal operations are not only compliant and accurate but strategically aligned with organizational priorities and workforce system outcomes, serving as a critical connector between financial strategy, program implementation, and performance accountability.

Minimum Qualifications

Education: Bachelor's Degree from an accredited college or university with a major in Accounting, Finance or Business Administration, or a closely related field and; Experience: At least four (4) years of professional level analytic and/or administrative experience. A Master's Degree in public administration, business administration or related field is preferred, and can be substituted for one year of the required four years of experience. A CPA certification is also preferred. A successful candidate must possess strong technical and functional knowledge as well as highly-developed management, leadership, and communication skills. This position requires that the incumbent work effectively with a range of the City, State, regional partners, including workforce boards and service providers' executive staff, work2future Board members, and other staff members.

Other Qualifications

The ideal candidate will possess the following competencies and attributes, as demonstrated in past and current employment history.

DESIRABLE COMPETENCIES:

Job Expertise: Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations.

• Knowledge of generally accepted accounting and auditing principles and practices, including governmental accounting as established by American Institute of Certified Public Accountants and Government Accounting Standards Board.
• Knowledge of the application and principles of data processing and Electronic Data Processing (EDP) accounting systems.

Communication Skills: Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills and displays openness to other people's ideas and thoughts.

Teamwork and Interpersonal Skills: Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills.

Fiscal Management: Understands the relationship of the budget and resources to the strategic plan; complies with administrative controls over funds, contracts, and procurements.

Supervision: Sets effective long and short-term goals based on a good understanding of management practices; establishes realistic priorities within available resources; provides motivational support; empowers others; assigns decision-making and work functions to others in an appropriate manner to maximize organizational and individual effectiveness.

Problem Solving: Approaches a situation or problem by defining the problem or issue; determines the significance of problem; collects information; uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome.

Collaboration: Develops networks and builds alliances; engages in cross-functional activities.

Leadership: Leads by example; demonstrates high ethical standards; remains visible and approachable and interacts with others on a regular basis; promotes a cooperative work environment, allowing others to learn from mistakes; provides motivational supports and direction.

Customer Service: Demonstrates the ability to anticipate customers' needs and deliver services effectively and efficiently using professional demeanor.

DESIRABLE ATTRIBUTES:

• Analytical Thinking: Ability to translate complex financial data into actionable operational guidance and proactive problem-solving.
• Communication & Collaboration: Strong cross-functional collaboration across programs, leadership, and external partners.
• Accountability: High level of ownership with consistent follow-through on fiscal deadlines and detail-oriented reporting.
• Adaptability: Ability to operate effectively in a fast-paced environment with a growth mindset and willingness to improve systems.
• Strategic Resource Management: Ability to align fiscal strategies with organizational goals, ensuring that funding is not only tracked but optimized to support service delivery and long-term sustainability.
• Data Integrity & Compliance Mindset: Commitment to accuracy and transparency, ensuring that all financial records are audit-ready and reflect a culture of rigorous internal control.