Human Resources (HR) Assistant

Job Description

Job Description

We are looking for a Human Resources (HR) Assistant to support core HR operations for a non-profit organization in Stamford, Connecticut. This Long-term Contract position will focus on helping certified staff move smoothly through hiring and employment processes while keeping records accurate and up to date. The ideal candidate brings strong administrative skills, comfort working in HR systems, and the ability to manage sensitive information with professionalism and care.

Responsibilities:
• Coordinate onboarding activities for certified employees, ensuring required documents, communications, and next steps are completed in a timely manner.
• Manage background screening workflows for certified staff and follow up on outstanding items to support efficient hiring decisions.
• Prepare and maintain job advertisements for certified positions, helping keep openings current and aligned with staffing needs.
• Assist with salary reclassification and tuition reimbursement administration by organizing submissions, tracking documentation, and supporting related HR processes.
• Partner with internal contacts to produce employee identification badges and help monitor badge request completion.
• Review and audit less-than-half-day absence records to identify discrepancies and support accurate attendance documentation.
• Maintain employee data within HR systems and ensure records are entered, updated, and stored with a high level of accuracy.
• Provide day-to-day administrative support to the HR team while responding to routine employee and hiring-related inquiries.• Experience supporting human resources administration in a fast-paced office or organizational setting.
• Working knowledge of onboarding processes, employment documentation, and candidate screening coordination.
• Familiarity with HRIS platforms and confidence maintaining accurate employee records.
• Ability to handle confidential information with discretion and sound judgment.
• Strong organizational skills with the ability to manage multiple tasks and deadlines effectively.
• Clear written and verbal communication skills for working with employees, candidates, and internal stakeholders.
• Experience with employee relations support or general HR coordination is preferred.