Contract Specialist

Who We Are

For over 50 years, Texas Water Utilities has been a trusted provider of water and wastewater utility services. Today, we serve over 143,000 customers in 207 Texas communities. Our service area reaches throughout the state of Texas from Mitchell County in central Texas to Matagorda on the Gulf Shores. It all starts with our people - proud members of their communities, dedicated to delivering safe, reliable, and cost-effective water utility services.

What We Offer

• Paid Time Off : Starting at 3 weeks annually along with 11 company-paid holidays
• Health and Wellness Benefits : The first day of the month after your start, you'll have access to your health, dental, prescription and vision benefits to help you stay well.
• 401(k) Program with Matching Contribution: We offer a 100% match on contributions up to 4% of your salary, plus an additional 3% employer contribution.
• Grow With Us : Professional development opportunities through training, professional certifications, and education allowance.
• Additional Benefits : Other great benefits include company provided life insurance and Employee Assistance Program just to name a few.
• Employee Resource Groups (ERG) : ERGs are voluntary employee groups that form based on shared characteristics or backgrounds and are sponsored by the organization.

Overview

Texas Water Utilities is a privately owned water utility who is seeking a Contract Specialist .This role primarily supports the Engineering and Legal Departments in their contract management processes and administrative support. Reporting to the Planning Manager, the Contract Specialist serves as a member of the Planning Team, supporting the contract life cycle, ensuring compliance with organizational standards and policies. Working as a subject matter expert with a strong attention to detail and familiarity with full-cycle contract management, including contract drafting, editing, execution, and post-execution management, the Contract Specialist supports the Business Unit by managing multiple agreements and stakeholders in a face-paced environment.


Work Location and Schedule

This role is hybrid reporting to the office 3 days a week, Tuesday-Thursday.

What You'll Do

• Draft, review, edit, and monitor a variety of contracts, including but not limited to Non-Disclosure Agreements (NDAs), Master Service Agreements (MSAs), purchase agreements, service agreements, purchase orders, bonds, and change orders.
• Collaborate with internal stakeholders, such as Legal, Regulatory, Procurement, Risk Management, and Engineering, to align contract terms with legal, regulatory and company requirements.
• Manage the full life cycle of contracts within Engineering and Planning after drafting, contract execution, tracking, renewals, amendments, or termination for planning, engineering, and construction initiatives.
• Ensure all executed contracts are accurately stored and indexed in the contract management systems, ensuring accessibility and readiness for review and/ or audit.
• Creates new and revises existing standardized agreements/contracts for various types of work as needed.
• Serve as point of contact for contractual related matters, questions, and process guidance between Engineering and Legal business units.
• Provide guidance and training to internal stakeholders on contract management procedures, concepts, best practices and obligations.
• Identify opportunities to improve contract processes, templates, and workflows to increase efficiency and scalability.
• Preform various administrative services including but not limited to ordering supplies, mailing/FedEx documents, and processing invoices.
• Maintain working knowledge of applicable and evolving local, state, and federal laws and regulations affecting current contracts and ensure ongoing compliance.
• Other duties as assigned.

What You'll Bring

Experience and Education

• 3 to 5 years of experience in contract management with paralegal experience or certification
• Bachelor's degree in business administration, English, Finance, or a related field.
• Must hold a valid Texas driver's license with acceptable driving record as determined by Company insurance carrier, familiar with safety practices and rules applicable to job duties.

Nice to Have

• A current appointed and commissioned notary public in the state of Texas prfeerred.
• Familiarity and experience with Diligent Entities and ContractWorks (or similar contract management tool) preferred.

Knowledge, Skills, and Abilities

• Proficiency in MS Office and related applications (Word, Excel, PowerPoint, SharePoint, Teams, Forms
• Ability to develop successful relationships with a wide variety of individuals.
• Strong written and verbal communication skills.
• High attention to detail, excellent planning and organizational skills and ability to work efficiently and effectively without direct supervision.
• Proven track record of successfully managing agreements and other documents with multiple stakeholders.
• Good understanding of contract law, terms and conditions.
• Ability to manage multiple projects and deadlines in a fast-paced environment.

Work Environment

• Normal office setting
• Light to moderate levels of physical activity on an occasional to regular basis
• Light physical activity could include normal office work.
• Little to no travel required.
• Usage of PC and/or laptop, copy machine, telephone, and other general office equipment.
• Requires normal hearing and vision.
• May require moderate intervals of mental focus or sensory effort for length of time greater than 4 hours.
• May spend an extensive amount of time focused on a screen or on a task.
• May work on a moderate amount of mentally or sensory stimulating tasks.
• Occasional mental exertion and time spent interacting or collaborating with internal team members and/or external stakeholders.
• Expends mental effort into communicating and persuading others. May include presenting.
• Moderate degree of mental focus solving non-routine problems

About Our Company

We are a proud Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status or any characteristic or condition protected by Federal, state, or local law.


We are an E-Verify participating employer.