Facilities Coordinator

Corporate Real Estate And Facilities Coordinator

Collaborate with cross-functional teams to support corporate real estate and facilities goals. Manage facility services including reception, mail, event setup, and maintenance coordination. Deliver exceptional customer service, ensure timely issue resolution, and maintain accurate documentation. Position could go full time after 12 months with the right candidate.

Responsibilities:

• Serve as the primary gatekeeper for all associate, vendor, delivery, prospective associate, and guest visitors; greeting and directing as required.
• Assist in ensuring all building access policies are followed.
• Respond to or redirect routine inquiries from external or internal sources about the organization, its activities, or processes promptly and accurately.
• Maintains a safe, clean, and professional lobby and reception area.
• Perform routine administrative activities according to the organization's established procedures.
• Assist managers, supervisors, and coworkers as required for the support of facility operations and services.
• Place services and supply orders and coordinate other placements, inventories, and reorders.
• Coordinate mail and delivery services; receive, sort, and distribute incoming mail, and prepare outgoing mail. Coordinate directly with carriers and the postal service as needed.
• Communicate with external equipment suppliers to arrange equipment service and repair.
• Coordinate general repairs and services across multiple maintenance disciplines.
• Coordinate and oversee on-site vendors and occasional catering.
• Coordinate and oversee provision of amenities for breakrooms & conference rooms.

Job Requirements:

• Demonstrated job-related professional skills, highly organized and self-motivated
• Effective oral and written communication skills
• Effective interpersonal skills
• Strong attention to detail
• Proficiency with office software or demonstrate a willingness to learn
• Ability to manage multiple tasks
• Ability to listen and follow directions
• Ability to analyze and solve problems
• Valid driver's license