Operations & Office Coordinator

Job Description

Job Description

Operations & Office Coordinator
Location: Davie, Florida
Position Type: Full-Time
Schedule: On-Site 8am-4pm Mon-Fri

We are seeking a reliable, organized, and detail-oriented Operations Office Coordinator to support the
daily administrative and operational functions of our business. This role is essential to maintaining
smooth workflows across work orders, payroll support, invoicing, employee onboarding, proposals, and
compliance

Key responsibilities
? Create and invoice daily work orders
? Maintain communication and follow-up with customers and vendors
? Support payroll processing and employee onboarding
? Track invoicing, extra work, and recurring billing
? Create weekly, monthly and quarterly invoices
? Build and send customer proposals and maintain pricing records
? Assist with compliance, fleet management, toll accounts, and supply ordering
? Maintain accurate records, reports, and operational spreadsheets
? Assist financial controller with maintaining company expenses and related reporting

Qualifications
? Bilingual: English and Spanish required
? Proficient in Microsoft Excel and comfortable learning business software
? Strong written and verbal communication skills
? Highly organized with strong attention to detail
? Able to manage multiple deadlines and recurring tasks independently
? Experience with payroll, invoicing, office administration, or HR support preferred
? Familiarity with Jobtru, E-Verify, fleet management, or compliance processes is a plus

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