Administrative Assistant

Job Description

Job Description

We are looking for a detail-oriented Administrative Assistant to support daily office operations in Pennsylvania. This fully onsite position is a long-term contract opportunity suited for someone who can balance front desk coverage, scheduling, travel coordination, and general administrative support in a fast-paced office environment. The role will work closely with directors, project managers, and visiting executives while helping keep the workplace organized, responsive, and efficient.

Responsibilities:

• Welcome visitors, manage the front desk, and ensure a positive and detail-oriented first impression for employees, guests, and leadership visitors.

• Coordinate calendars, meetings, and appointments while adjusting schedules to address shifting business needs and competing priorities.

• Arrange business travel and related logistics, including itineraries and scheduling details, to support internal teams and leadership.

• Provide day-to-day administrative support through data entry, document handling, correspondence, and general office coordination.

• Order office supplies, monitor inventory levels, and help maintain an organized and well-stocked workplace.

• Assist with lunch and meeting support by coordinating food orders and preparing shared spaces for internal gatherings.

• Support facility-related needs by identifying office issues, communicating with appropriate contacts, and helping maintain smooth office operations.

• Answer inbound calls, respond to routine inquiries, and direct requests to the appropriate team members in a timely manner.

• At least 3 years of experience in an administrative, office support, receptionist, or front desk role.
• Strong proficiency with Microsoft Office Suite, including Excel, PowerPoint, and Outlook.
• Experience handling inbound calls, scheduling, data entry, and general administrative assistance responsibilities.
• Ability to manage multiple priorities effectively and adapt to changing demands in a busy onsite office setting.
• Strong communication skills with the ability to interact confidently with directors, project managers, and executive visitors.
• Familiarity with tools such as SharePoint, travel coordination platforms, or Workday is preferred.
• Strong organizational skills, attention to detail, and a dependable approach to completing daily tasks.