Administrative Assistant

Job Description

Job Description

We are looking for a dependable part-time Administrative Assistant to support daily administrative operations for a well-organized workplace in Newtown Square, Pennsylvania. This Long-term Contract position is ideal for someone who enjoys creating an organized office environment, assisting with front desk activities, and keeping essential business functions running smoothly. The role requires a hands-on individual who can balance office coordination, vendor and supply oversight, and basic accounts payable support primarily onsite working Monday through Thursday for 26 hours a week.

Responsibilities:

• Coordinate day-to-day office activities to ensure the workplace remains organized, efficient, and fully supported.

• Welcome visitors, manage front desk interactions, and serve as a courteous first point of contact for employees and guests.

• Monitor inventory levels for office materials and place orders as needed to maintain uninterrupted operations.

• Oversee the distribution, storage, and upkeep of office supplies and related administrative resources.

• Assist with accounts payable tasks, including processing invoices and supporting accurate financial documentation.

• Provide general administrative support such as scheduling, correspondence handling, and record maintenance.

• Help maintain office procedures and support operational updates as business needs evolve.

• Work closely with internal teams to address workplace needs and ensure a positive day-to-day office experience.

• At least 2 years of experience in office management, administrative support, or a similar business support role.
• Practical experience handling front desk or receptionist responsibilities in a detail-oriented environment.
• Ability to manage office supply purchasing, inventory tracking, and vendor coordination.
• Familiarity with accounts payable processes and basic invoice or expense support.
• Strong organizational skills with the ability to manage multiple priorities effectively.
• Clear written and verbal communication skills and a detail-oriented customer-service approach.
• Comfortable working in a hybrid arrangement that is expected to transition to mostly onsite attendance.