Executive Assistant

Executive Assistant

Join Aprio's Assurance team and help clients maximize their opportunities. Aprio Advisory Group, LLC is a progressive, fast-growing firm looking for an Executive Assistant to join their dynamic team.

Aprio is seeking a highly organized and proactive Executive Assistant to provide dedicated support to the Practice Group Leader and Operations Team for Assurance. In this hybrid role, you will serve as a trusted partner to senior leadership managing complex schedules, communications, and projects with discretion and sound judgment. The ideal candidate brings executive-level administrative experience, a professional service mindset, and the ability to thrive in a dynamic, fast-paced environment.

Responsibilities:

• Provide executive-level support primarily to the Practice Group Leader for Assurance, with additional support to the extended operations team as needed. Work independently and proactively to manage priorities, workloads and project timelines.
• Oversee complex calendars, including scheduling appointments, coordinating meetings, and preparing agendas and pre-meeting materials.
• Proactively manage email communications, applying sound judgment to prioritize tasks and keeping your leader informed of critical matters.
• Leverage the organization's technology stack to maintain records, track projects, manage billing, and monitor reporting.
• Manage sensitive and confidential business matters with discretion while providing support on special projects. Coordinate travel arrangements, including transportation, lodging, itinerary planning, and managing expense reports.
• Act as a liaison between the executives and other departments, clients, and external stakeholders. Establish and maintain a rapport with internal clients and vendors.
• Support event planning and team activities by coordinating schedules, sending invitations, securing venues, arranging catering, and managing travel and accommodations.
• Work closely with the administrative team throughout the different practices to collaborate on joint initiatives and projects.
• Manage special projects assigned by the executives.

Qualifications:

• A minimum of five years of executive-level administrative support experience, preferably within a professional services firm.
• Bachelor's degree from an accredited college/university or equivalent work experience.
• Proficient with Microsoft Office Suite applications, including Word, Excel, PowerPoint, and Outlook.
• Ability to work a flexible schedule and overtime as needed.
• Excellent organizational skills with the ability to manage multiple priorities and meet deadlines.
• Strong attention to detail and accuracy.
• Professional demeanor and strong interpersonal skills.
• Able to consistently demonstrate high quality work.
• Proactive and able to anticipate the needs of the executives.
• Ability to adapt to changing priorities.
• Ability to work independently and as part of a team.
• Ability to work in a fast-paced environment.
• Ability to maintain a high level of professionalism.

Whether you are just starting out, looking to advance into management or searching for your next leadership role, Aprio offers an opportunity to grow with a future-focused, innovative firm.

Perks/Benefits we offer for full-time team members:

• Medical, Dental, and Vision Insurance on the first day of employment
• Flexible Spending Account and Dependent Care Account
• 401k with Profit Sharing
• 9+ holidays and discretionary time off structure
• Parental Leave coverage for both primary and secondary caregivers
• Tuition Assistance Program and CPA support program with cash incentive upon completion
• Discretionary incentive compensation based on firm, group and individual performance
• Incentive compensation related to origination of new client sales
• Top rated wellness program
• Flexible working environment including remote and hybrid options

What's in it for you:

• Working with an industry leader: Be part of a high-growth firm that is passionate for what's next.
• An awesome culture: Thirty-one fundamental behaviors guide our culture every day ensuring we always deliver an exceptional team-member and client experience. We call it the Aprio Way. This shared mindset creates lasting relationships between team members and with clients.
• A great team: Work with a high-energy, passionate, caring and ambitious team of professionals in a collaborative culture.
• Entrepreneurship: Have the freedom to innovate and bring your ideas to help us grow to become the CPA firm of choice nationally.
• Growth opportunities: Grow professionally in an environment that fosters continuous learning and advancement.
• Competitive compensation: You will be rewarded with competitive compensation, industry-leading benefits and a flexible work environment to enjoy work/life balance.

EQUAL OPPORTUNITY EMPLOYER

Aprio is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race; color; religion; national origin; sex; pregnancy; sexual orientation; gender identity and/or expression; age; disability; genetic information, citizenship status; military service obligations or any other category protected by applicable federal, state, or local law.

Aprio, LLP and Aprio Advisory Group, LLC, operate in an alternative business structure, with Aprio Advisory Group, LLC providing non-attest tax and consulting services, and Aprio, LLP providing CPA firm services.