Executive Administrative Assistant

Overview Be inspired. Be valued. Belong. At Emory Healthcare we fuel your professional journey with better benefits, valuable resources, ongoing mentorship and leadership programs for all types of jobs, and a supportive environment that enables youto reach new heights in your career and be what you want to be. We provide: Comprehensive health benefits that start day 1 Student Loan Repayment Assistance & Reimbursement Programs Family-focused benefits Wellness incentives Ongoing mentorship, development, leadership programs...and more Work location: Atlanta, GA This position will supports 3 executives and operates in a professional office or hybrid environment and requires the ability to manage multiple priorities in a dynamic, growth-oriented organization. Occasional flexibility outside normal business hours may be required to support executive schedules, travel coordination, or business initiatives. Description TheExecutiveAdministrative Assistant provideshigh-leveladministrativeandoperationalsupporttoexecutiveleadership.Thisrolemanagesexecutivecommunications,coordinatesschedulesandtravelarrangements,organizesmeetingsandevents,andoverseesadministrativeprocessestoensureefficientdepartmentoperations. Thepositionservesasakeyliaisonbetweentheexecutiveandinternalorexternalstakeholders,exercisingindependentjudgment,discretion,andknowledgeoforganizationalpolicies.TheExecutiveAdministrativeManageralsosupportsdepartmentaloperationsbymanagingadministrativestaff,coordinatingbudgetsandreporting,andassistingwithpolicydevelopmentandimplementation. RESPONSIBILITIES Executive Support and Communication Answerexecutivetelephones,screencalls,androuteinquiriestoappropriatestaffmembers. Greetvisitorsprofessionally,assesstheirneeds,anddirectthemtoappropriatepersonnel. Receiveandreviewincomingcorrespondence,respondingindependentlytoroutinemattersanddraftingresponsesforexecutivesignaturewhenappropriate. Reviewoutgoingcorrespondenceforaccuracy,consistency,andcompliancewithorganizationalpolicies. Serveasarepresentativeoftheexecutivewithintheorganizationandcommunicateexecutiveprioritieswhenappropriate. Scheduling, Travel, and Meeting Coordination Managecomplexexecutivecalendarsandprioritizeappointments,meetings,andschedulingrequests. Arrangedomesticandinternationaltravelincludingitineraries,accommodations,andtransportation. Prepareexpensereportsandtraveldocumentation. Coordinatemeetingsandspecialevents,including: Reservingmeetingspaceandfacilities Arrangingaudiovisualequipmentandmaterials Coordinatingspeakersandcateringservices Preparingagendasandorganizingmeetinglogistics Prepareexecutivesfordailymeetingsandactivities. Mayfacilitateorchairmeetingsonspecificoperationalissuesandassistindevelopingactionplansandfollow-upitems. Administrative Operations and Records Management Developandmaintaindepartmentalfilingsystemsandadministrativeprocedures. Retrieveandprovideinformationforinternalandexternalrequests. Typeandpreparecorrespondence,reports,presentations,andmanuscripts. Preparecharts,graphs,andpresentationmaterials. Coordinatewithexternalpartnerssuchastypesettersandpublishersforproductionofcommunicationmaterials. Operatestandardofficeequipmentincludingcomputers,telephones,copiers,andrelatedtechnology. Data Management, Reporting, and Budget Support Gather,review,verify,andconsolidatedatafordepartmentalreportsandpresentations. Designandgenerateroutineandad-hocreportsorstatisticalanalyses. Supportdepartmentbudgetpreparationandmonitoringofbudgetvariances. Forecastdepartmentalexpendituresandrecommendpurchaseofmajorequipment. Authorizecertainexpenditureswithinapproveddepartmentalbudgets. Staff Coordination and Administrative Leadership Maysuperviseorcoordinatetheworkofclerical,secretarial,oradministrativestaff. Assignanddistributeworkassignmentstoteammembers. Participateintherecruitment,training,anddevelopmentofadministrativestaff. Provideinputintoperformanceevaluationsandemployee-relatedactions. Initiateandprocessemployeetransactionsafterappropriatereviewandapproval. Assistwithresolvingemployeeconcernsanddeterminingappropriateactions. Policy and Organizational Support Interpretdepartmentalpoliciesandproceduresforstaff. Communicateupdatestopolicies,procedures,anddepartmentalguidelines. Reviewandrevisedepartmentalpoliciesandformsincompliancewithorganizational,state,andfederalregulations. Identifywhennewpoliciesoroperationalproceduresareneeded. Provideguidancetoemployeesandreferthemtoappropriatedepartmentsforinterpretationoforganizationalpolicies. MINIMUM QUALIFICATIONS Education Bachelor'sdegreeinoneofthefollowingorarelatedfield: BusinessAdministration Communications PublicAdministration Orarelateddiscipline Experience Three (3)yearsofofficeadministration,seniorsecretarial,orrelatedexperience Equivalent Experience Seven (7)yearsofofficeadministration,seniorsecretarial,orrelatedexperiencemaysubstituteforabachelor'sdegree. Technical Skills Experienceusingpersonalcomputersoftwareapplicationssuchaswordprocessing,spreadsheets,andpresentationtools. Positionsinthisclassificationmayrequiretheabilitytotypeorkeyboardatleast60accuratewordsperminute. PHYSICAL REQUIREMENTS (MediumMax 25lbs): up to 25 lbs, 0-33% of the work day (occasionally); 11-25 lbs, 34-66% of the workday (frequently); 01-10 lbs, 67-100% of the workday (constantly); Lifting 25 lbs max; Carrying of objects up to 25 lbs; Occasional to frequent standing & walking, Occasional sitting, Close eye work (computers, typing, reading, writing), Physical demands may vary depending on assigned work area and work tasks. ENVIRONMENTAL FACTORS: Factors affecting environment conditions may vary depending on the assigned work area and tasks. Environmental exposures include, but are not limited to: Blood-borne pathogen exposure Bio-hazardous waste Chemicals/gases/fumes/vapors Communicable diseases Electrical shock, Floor Surfaces, Hot/Cold Temperatures, Indoor/Outdoor conditions, Latex, Lighting, Patient care/handling injuries, Radiation, Shift work, Travel may be required. Use of personal protective equipment, including respirators, environmental conditions may vary depending on assigned work area and work tasks. Additional Details Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory Healthcare is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. Please contact Emory Healthcare's Human Resources at View email address on click.appcast.io . Please note that one week's advance notice is preferred. Connect With Us! Connect with us for general consideration! Division Emory Healthcare Inc. Campus Location Atlanta, GA, 30345 Campus Location US-GA-Atlanta Department EHI Purchasing Job Type Regular Full-Time Job Number 167384 Job Category Clerical & Administrative Schedule 8a-5p Standard Hours 40 Hours Hourly Minimum USD $27.93/Hr. Hourly Midpoint USD $34.03/Hr. Emory Healthcare is an Equal Employment Opportunity employer committed to providing equal opportunity in all of its employment practices and decisions. Emory Healthcare prohibits discrimination, harassment, and retaliation in employment based on race, color, religion, national origin, sex, sexual orientation, gender identity or expression, pregnancy, age (40 and over), disability, citizenship, genetic information, service in the uniformed services, veteran status or any other classification protected by applicable federal, state, or local law.