Administrative Assistant

Administrative Assistant IWant to build a brighter, bolder future and cultivate your career? Join Ecolab's team and help create a world in which we all thrive.Ecolab is seeking an Administrative Assistant I to join our team in Eagan, MN. As an Administrative Assistant I, you'll be at the heart of a dynamic team, supporting senior leaders and helping drive business success. You'll bring structure, clarity, and energy to every task—whether it's coordinating meetings, managing calendars, or supporting HR and finance processes. This is your opportunity to grow your career while helping others thrive.How You'll Make an Impact:Perform general administrative duties in support of individuals, teams, and business processesCoordinate meeting logistics, including reserving conference rooms, setting up equipment, and preparing materialsManage calendars across time zones and ensure leaders are where they need to be, when they need to be thereCompile basic information for inclusion in reports or presentation materials; prepare charts, graphs, and tables as neededSupport financial processes such as corporate card reconciliation and invoice trackingArrange domestic and international travel, including visa processingProvide HR-related support for hiring, onboarding, promotions, transfers, and terminationsCompile and edit presentation content from multiple sources and distribute reports to stakeholdersMaintain agendas, action item lists, and program plans, escalating issues when neededRespond to routine correspondence following established proceduresCreate and manage SharePoint sites and shared drives to keep teams organizedUse sound judgment to prioritize tasks and ensure smooth workflowCommunicate proactively to meet internal and external client needsPosition Details:Location: Eagan, MNBusiness/Division/Leader Supported: 60% admin 40% receptionWhat's Unique About This Role:You'll support senior leadership in a fast-paced, high-impact environmentYou'll be a trusted partner in both day-to-day operations and strategic initiativesMinimum Qualifications:High school diploma or equivalentOne year of administrative experienceImmigration sponsorship is not available for this positionPreferred Qualifications:Bachelor's degreeIntermediate proficiency in MS Office (Outlook, Excel, PPT)Experience successfully managing multiple, competing priorities to meet deadlinesExcellent verbal and written communication skills, with a strong customer service focusOrganizational skills and attention to detailExperience anticipating needs, being resourceful, and using sound judgment and tactCritical thinking, analytical, and problem-solving skillsLearning agility; Experience quickly gaining knowledge of organizational operations, procedures, and staffExperience working independently, as well as collaborating in a team environmentReliability, flexibility and approachabilityProcess oriented, adaptable, reliable, flexible and approachableWhat's in it For You:Starting on Day 1: Access to our comprehensive benefits package including medical, dental, vision, matching 401K, company-paid pension, stock purchase plan, paid parental leave, select discounted childcare resources, and more!The opportunity to take on some of the world's most meaningful challenges, helping customers achieve clean water, safe food, and healthy environmentsThe ability to make an impact and shape your career with a company that is passionate about growthThe support of an organization that believes it is vital to include and engage diverse people, perspectives, and ideas to achieve our bestAbout Ecolab:At Ecolab, we prioritize our talent-first philosophy by creating the most capable and diverse team to excel at our nearly three million customer sites. Building on a century of innovation, our 48,000 associates help deliver comprehensive science-based solutions, data-driven insights and world-class service to advance food safety, maintain clean and safe environments, and optimize water and energy use, and improve operational efficiencies and sustainability for customers in the food, healthcare, life sciences, hospitality and industrial markets in more than 170 countries around the world. Our solutions not only enhance operational efficiency but also contribute to sustainability and public health, making a positive impact on the world. We are committed to eliminating unnecessary complexities and embracing a beginner's mindset, continuously seeking new perspectives and innovative solutions to stay ahead in a rapidly changing world.Annual or Hourly Compensation RangeThe pay range for this position is $48,800.00 - $73,300.00. Many factors are taken into consideration when determining compensation, such as experience, education, training, geography, etc. We comply with all minimum wage and overtime laws.BenefitsEcolab strives to provide comprehensive and market-competitive benefits to meet the needs of our associates and their families.