ADMINISTRATIVE SERVICES OFFICER 2

Administrative Services Officer 2

We are seeking a highly motivated and detail-oriented Administrative Services Officer 2 (ASO2) to join our Business & Finance Unit within the Mission Partners Division. This position reports to the Deputy Assistant Director and supports the standardization of Anaplan user maintenance and administration.

Key responsibilities:

- Streamline financial reporting processes by assisting in automating data validation and requirements gathering for key initiatives like agency spending plans and state-level report requests

- Provides support and ad-hoc analysis to ensure data integrity across all state and federal funding sources

- Collaborate with Business Analysts to prioritize software enhancements that drive more informed, data-driven financial decisions for the department

This position is available for remote work on a full-time basis within Arizona (including virtual office arrangements). The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State's Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Job Duties:

Financial Reporting & Data Management:

- Continuously improve accuracy and validation strategies.

- Support continuous financial reporting using Excel and Google Sheets for State and Federal funding.

- Streamline requirements gathering for agency spending plans, budget meetings, and business reviews.

- Automate reporting for the Executive Budget Request and ADOA annual data uploads.

Anaplan System Maintenance & Development:

- Support and standardize Anaplan user maintenance and communication.

- Prioritize and manage software issues and development items as they arise.

- Collaborate with Business Analysts on Anaplan support and development priorities.

Customer Service & Collaboration:

- Provide high-level support and financial reporting assistance to program staff, leadership, and others.

Knowledge, Skills & Abilities (KSAs):

KNOWLEDGE:

- Government accounting, budgeting, and resource allocation principles.

- Applicable federal regulations, state statutes, and department policies.

- State government organizational structure and information management protocols.

- Proficiency in Microsoft Office and G-Suite/Workplace.

SKILLS:

- Expertise in financial software and abstract data analysis.

- Strong verbal and written communication of complex financial information.

- Exceptional attention to detail and time management.

- Advanced customer service skills for diverse stakeholders.

ABILITIES:

- Ability to interpret financial data and apply LEAN problem-solving concepts.

- Collaborate effectively in teams and manage multiple, changing priorities.

- Work independently to meet deadlines and report status accurately.

- Maintain professional judgment and organized task execution.

Selective Preference(s):

- Bachelor's Degree in Business, Finance, Accounting, or an equivalent related discipline. (Master's degree may substitute for 2 years' experience).

- Two years or more responsible experience in finance, budgeting or related field

Pre-Employment Requirements:

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits:

Among the many benefits of a career with the State of Arizona, there are:

10 paid holidays per year

Accrual of sick and annual leave beginning at 12 and 13 days per year respectively for full-time employees

Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).

A top-ranked retirement program with lifetime pension benefits

A robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability

An incentivized commuter club and public transportation subsidy program

We promote the importance of work/life balance by offering workplace flexibility

We offer a variety of learning and career development opportunities

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.