Administrative Assistant

Job Description

Job Description

Janicki Industries is an innovative, family-owned aerospace company located at the foot of the Cascades. We focus on engineering and manufacturing complex projects for companies in the aerospace, defense, and space industries. We are looking for an Administrative Assistant to join our growing team.

This position is located on-site in Bellingham, Washington State.

POSITION DESCRIPTION

The Administrative Assistant provides administrative support and ensures the efficient operation of the office. This role involves a variety of tasks, including clerical, organizational, and customer service duties, to ensure smooth office functioning. The ideal candidate will be detail-oriented, have strong organizational skills, and possess the ability to multitask in a fast-paced environment.

ROLES & RESPONSIBILITIES

• Assist with general office management tasks such as filing, data entry, and managing office supplies.
• Maintain and update office documents, both physical and electronic.
• Coordinate schedules, meetings, and appointments.
• Organize and manage office calendars, events, and meetings.
• Organizes travel accommodations including flights, housing, property management, rentals cars, per diem, offsite pay, etc.
• Take responsibility for corporate credit card, including monthly reconciliation
• Manage timecards; reports, edits, perform data entry of operation vacation hours.
• Manage Help Tickets: assisting with employee requests via a ticketing system from tracking purposes
• Greet visitors and customers in a professional and friendly manner.
• Answer and direct phone calls, take messages, and respond to inquiries.
• Handle inquiries and resolve issues in a timely manner.
• Manage office supplies, ensuring inventory is stocked and placed orders as needed.
• Maintain a clean and organized office space.
• Sort and distribute incoming mail and packages.
• Perform routine clerical duties such as scanning, filing, and copying documents.
• Update databases, spreadsheets, and other records as required.

BASIC QUALIFICATIONS

• Minimum requirement for all positions is a high school diploma or GED
• Must have excellent communication skills (written and verbal) and the ability to interact positively with a variety of internal and external constituents
• Must have strong computer skills
• Must have effective verbal and written communication skills in the English language
• Due to our ITAR and EAR regulations, applicants must be a US Citizen or of Legal Permanent Resident Status as defined by 8 U.S.C. 1324b (a) (3).

DETAILED WAGE INFORMATION

• Wage range for this role is between $22 - $29 an hour plus a discretionary bonus, 401(k) matching, vacation, and health benefits. Employees can also receive additional pay for off-shifts, off-site work, and access pay. The range provided is Janicki’s estimate of the base compensation for this role. Actual amount offered will be based on job-related and non-discriminatory factors such as experience, location, education, training, skills, and abilities

BENEFITS

• Medical, dental, and vision insurance with employer contribution
• Disability insurance as well as Life/AD&D insurance
• HSA (Health Savings Account) with employer contribution and FSA (Flexible Savings Account)
• 401k with employer matching
• Paid time off and paid holidays (including two floating holidays)
• Education reimbursement program
• Several shift options
• Premium pay for off-shifts
• Premium pay for security clearance if applicable

Not sure that you’ll be the perfect fit for this role? You should still apply! We’ll review your application for other opportunities. We are always on the lookout for talented people!

By applying for this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified, you may be contacted for this and future openings.

Janicki Industries is an Equal Opportunity Employer. Janicki Industries does not discriminate on the basis of race, color, religion, sex, national origin, sexual orientation, marital or familial status, physical or mental disability, genetic information, age, retaliation, veteran/military service status, or any other legally protected status. Janicki is proud to be a military friendly employer.

Applicants or employees wishing to view a copy of Janicki Industries’ Affirmative Action Plan for veterans and individuals with disabilities, or applicants requiring reasonable accommodation to the application/interview process should notify the Human Resources Department at View phone number on ziprecruiter.com.

As a federal government contractor and a recipient of federal funding, Janicki is required to abide by federal drug testing requirements (including preemployment drug testing for cannabis). Additionally, because of Janicki’s work on aerospace products and the high volume of safety sensitive positions, Janicki takes the safety of its employees very seriously and requires that employees pass a preemployment drug test prior to starting employment.