Human Resources Manager

Overview Elderwood at Hamburg is seeking a Human Resource Manager (HRM) to join our team. The ideal candidate is an experienced HR Professional with strong problem solving & communication skills who can quickly learn our HRIS and talent management systems. The Human Resources Manager supports all business operations by managing the organization’s HR administration and execution. Overall, this position is responsible for executing and managing all recruiting, onboarding, offboarding, performance management, payroll, and general HR activities for the site. This position also has a Recruiting Coordinator on‑site to help execute critical recruitment functions for the facility. Salary Up to $73,000 / year Core Competencies Problem Solving Customer Service Decision Making Excellent Communication Responsibilities Recruitment Responsible for timely sourcing, interviewing, and onboarding of candidates through the Applicant Tracking System. Maintain an accurate and timely submission of the weekly open positions report. Participate in marketing the facility through recruitment events held at the facility, and various organizations and schools (e.g., open interviews & job fairs). Ensure internal posting process is properly managed within the facility and for employees involved in facility‑to‑facility transfers. Promote the company Employee Referral Program. Accurately track employee referral program and ensure timely payout of referral bonuses. Onboarding & Training Orient and complete new‑hire paperwork for all new staff members and ensure that employment regulatory requirements are met, including reviewing benefit program eligibility, describing benefit plans, and confirming enrollment completion. Schedule new hires for general orientation and deliver HR training component. Administrative Obtain all required regulatory documentation for all licensed & certified persons hired at the facility at time of hire and annually thereafter (e.g., professional licenses and CPR and other Life Safety certifications). Arrange training if certificates are not current. Coordinate new‑hire physicals and obtain required medical documentation for TST. Ensure that all personnel actions are properly documented (location, address, rate of pay, status change, disciplinary actions, and signature receipts). Maintain staff member personnel records in accordance with regulatory agency requirements and the HR Policy & Procedure Manual. Initiate probationary and annual performance evaluation process. Administer 30‑Day New Hire Surveys & Exit Interviews in accordance with company policy. Complete wage verification forms for social service agencies, insurance, and mortgage companies. Order name badges, business cards, and computer access as needed. Process employee terminations promptly and maintain staff roster in several databases. Coordinate uniform allowance and fitting, and acquire uniforms under the allowance program. Payroll & Benefit Administration Distribute information on the company’s benefits package to all eligible employees and monitor pending enrollments to verify completion. Enter and maintain accurate employee information in ADP HRIS. Review all employee timecards in the time & attendance system for accuracy and approvals. Run various reports out of ADP reporting. Assist employees with benefit/payroll inquiries. Interpret personnel policies and procedures and communicate benefit program details to staff. Upon termination of staff, distribute documentation relating to benefits such as Health Insurance, 401(k), Life Insurance, and Dental Insurance. Co‑ordinate all employee activities as directed by executive staff. Compile and track paperwork for staff members on leave of absence; maintain compliance with FMLA and other regulatory leaves, and communicate return‑to‑work expectations. Unemployment & Workers Compensation Ensure timely response to claims for unemployment insurance and verify that all termination data is reported to payroll within one pay period of termination date. Represent the company in UI and WC hearings when necessary. Compile and submit information for unemployment, workers’ compensation, and disability claims; maintain OSHA 300 log. Employee Relations Triage employee concerns and issues; Escalate appropriately to the Administrator and/or EAS HR. Ensure consistent application of policy & procedures, including corrective disciplinary actions, and maintain a disciplinary log. Drive facility recognition and retention programs (Employee of the Month, birthdays, anniversaries). Manage performance management systems and support management in employee development. Support the cultivation and monitoring of company culture through multiple avenues, promoting employee satisfaction and retention. Plan and execute company events and meetings (remote and in‑person) that encourage team bonding, cultural diffusion, and organizational learning and development. General Apply knowledge of all policies and procedures; act as a resource for staff seeking guidance and explanation. Oversee all HR initiatives, strategies, systems, and tactics. Exhibit the highest level of customer service toward individuals, staff, and visitors. Demonstrate flexibility by reprioritizing work as necessary to meet current needs. Support team management by providing HR counsel, mediation, workshops, trainings, and best practices on issues such as non‑performing employees and skill development. Research, develop, write, update, communicate, and enforce all company policies and procedural guidelines to meet organizational values. Maintain the company LMS, ATS and HRIS for an efficient and employee‑friendly HR experience. Arrive to work on time, consistently, and work as scheduled. Recognize and follow the dress code of the facility, including wearing a name tag at all times. Follow policy and procedure regarding all electronic devices, computers, tablets, etc. Support and abide by Pediatric Specialty Care’s Mission, Vision, and Values. Abide by Pediatric Specialty Care’s business code of conduct, compliance, and HIPAA policies. Perform other duties as assigned by supervisor, management staff, or Administrator. Qualifications Bachelor’s or Master’s degree in Human Resources, Business, or another related field. Preferred: PHR certification. A minimum of five years of experience in a Human Resources management role. Demonstrable knowledge of state & federal labor laws, FMLA, OSHA, and COBRA. Prior recruitment and employee onboarding experience. Prior payroll and benefits experience strongly preferred. Proficiency in Microsoft Office, highly organized, detail oriented, and quality focused. Strong written and verbal communication skills required. Ability to effectively prioritize job responsibilities in a fast‑paced environment. Capability to self‑manage and work autonomously. Must be able to read, write, speak, and understand the English language at an intermediate or more advanced level. Skills / Competencies Problem Solving Customer Service Decision Making Excellent Communication Equal Opportunity Employer Statement WE ARE AN EQUAL OPPORTUNITY EMPLOYER. Applicants and employees are considered for positions and are evaluated without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status, or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved. #J-18808-Ljbffr