Fuel Operations Specialist

Job Description

Job Description

Summary
The Fuel Operations Administrator Specialist supports the Fuel Operations team by executing core administrative functions related to fuel transactions, including invoice processing, fuel ticket and consumption review, data entry, and discrepancy resolution. This position plays a key role in ensuring accurate fuel data, adherence to documented procedures, and the timely support of operational reporting and accounting close processes. The role works closely with Fuel Operations Analysts and leadership to support efficient, scalable fuel operations in a high volume environment.

Visa Sponsorship Available: No

Minimum Requirements
Combination of Education and Experience will be considered. Must be authorized to work in the US as defined by the Immigration Act of 1986. Must pass a Criminal Background Check.
Education: High School Diploma/GED
Years of Experience: Minimum of one (1) year experience in business administration or a related field.

• Proficient with Microsoft Office: Outlook, Word, Excel, PowerPoint, etc.
• Strong work ethic and drive to achieve established goals and deadlines, with a desire and commitment to learning, growth, and continuous improvement.
• Proven ability to learn quickly and adapt to a changing environment; agile, flexible, and resilient.
• Highly organized and a self-starter with a strong ability to multitask and prioritize.
• Detail-oriented, professional attitude, reliable, and possesses a high degree of accuracy.
• Ability to work independently and with a team in a fast-paced, high-volume environment with accuracy and timeliness.
• Ability to perform mathematical calculations, such as percentages, fractions, addition, subtraction, multiplication, and division, quickly and accurately.
• Critical and logical thinking skills.
• Excellent written and verbal communication and interpersonal skills, with the ability to communicate internally with various departments and externally with vendors.
• Possesses documentation, research, and problem-solving/resolution skills.

Preferred Requirements
• Experience within the fuel, petroleum, or airline industries.
• Strong problem-solving skills, basic accounting principles knowledge, and data analysis skills.
• Knowledge and experience in petroleum pricing, fuel supply, distribution, refining, or trading.
• Thorough knowledge and experience with business administration, fuel inventory, accounts payable/general systems, financial chart of accounts, and corporate processes.

Job Duties
• Process fuel invoices (payables and prepaids) accurately and in a timely manner, ensuring required documentation is complete and properly retained.
• Review fuel tickets, bills of lading, fuel logs, and consumption data to validate gallons uplifted and identify discrepancies.
• Enter and maintain fuel transactions, consumption, and inventory data in fuel and accounting systems with a high degree of accuracy.
• Research and resolve flight, fuel, and gallon discrepancies by coordinating with vendors, airports, and internal teams.
• Support month end close activities by completing assigned reconciliations, data validation, and documentation requirements.
• Manage fuel related reports, emails, and documentation by distributing, organizing, and saving files in designated systems.
• Respond to vendor and internal inquiries professionally and within established service level expectations.
• Maintain accurate fuel vendor and airport contact information.
• Escalate unresolved discrepancies, data issues, or system errors to the Fuel Operations Analyst.
• Adhere to documented procedures, internal controls, and standard work to support audit readiness and data integrity.
• Other duties as assigned.

Physical Requirements
The Physical Demands and Work Environment described here are a representative of those that must be met by a Team Member to successfully perform the essential functions of the role. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the role.
Office - While performing the duties of this job, the Team Member is regularly required to stand, sit, talk, hear, see, reach, stoop, kneel, and use hands and fingers to operate a computer, key board, printer, and phone. May be required to lift, push, pull, or carry up to 20 lbs. May be required to work various shifts/days in a 24-hour situation. Regular attendance is a requirement of the role. Exposure to moderate noise (i.e. business office with computers, phones, printers, and foot traffic), temperature and light fluctuations. Ability to work in a confined area as well as the ability to sit at a computer terminal for an extended period of time. Some travel may be a requirement of the role.

Essential Services Provider
Allegiant as a national air carrier is deemed an essential service provider during declared national and state emergencies. Team Members will be required to report to their assigned trip or work location during national and state emergencies unless prohibited by local, state or federal order.

EEO Statement
We welcome all individuals from varied backgrounds and experiences to apply. Our company values the unique perspectives and talents that each person brings to our team.

Equal Opportunity Employer: Disability/Veteran
For more information, see

Full Time Benefits:

Profit Sharing

Medical/Dental/Vision/Life/ Disability Insurance

Medical Travel Reimbursement

Legal, Identity and Pet Insurance

401K with an employer match

Employee Stock Purchase Plan

Employee Assistance Program

Tuition Reimbursement

Flight Benefits

Paid vacation, holidays, and sick time

 

Part Time Benefits:

Profit Sharing

Medical Travel Reimbursement

Legal, Identity and Pet Insurance

401K with an employer match

Employee Stock Purchase Plan

Employee Assistance Program

Tuition Reimbursement

Flight Benefits

Sick time

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.