Document Control Specialist

Summary In accordance with the goals and initiatives set forth by Enerflex and the Engineering Department, the Document Control Specialist will be responsible for the Vendor Document Control process at Broken Arrow and assist with Engineering Document Control through the processing and distribution of vendor approval and engineering documents. Principle Responsibilities and Duties The Document Control Specialist will work under the direction of the Project Engineering Manager or his/her designate to support engineering on projects. The responsibilities include, but are not limited to the following: Maintains Vendor Document Control using the Enerflex Document Control system, Wrench SmartProject, and the collaboration tool, Bluebeam Revu Monitors the Document Control inbox in Outlook for incoming vendor documentation and questions from vendors. Responds to Vendor Document Control requests and inquiries in an accurate and timely manner. Manages incoming Vendor documentation that must be reviewed by the team via Bluebeam sessions, following the established procedures. Utilizes Wrench to return vendor documentation to the vendor after Enerflex review. Expedites internal team to ensure timely vendor approval drawings. Reports weekly on the status of vendor approval documentation. Collaborates with Supply Chain on needed documentation and issues. Maintains Engineering Document Control using the Enerflex Document Control system, Wrench SmartProject, for the Project Execution Team Reviews Engineering and Design documentation versus the Document Control System to ensure consistency. Releases engineering and design documents through Wrench for both internal (shop) and external (client) customers according to schedule. Develops solutions to problems that arise on the projects. Internal Customer Service Interfaces with Enerflex Project Management, Engineering, Drafting, Purchasing, Shop, Quality and Vendors to ensure specified items are ordered according to specifications. Responds in a timely manner to all queries from internal customers. Quality Assurance and Continuous Improvement Participates in continuous improvement initiatives to enhance engineering processes, tools, and methodologies. Ensures accurate documentation and record-keeping. Other Responsibilities Promotes and adheres to HSE policies and procedures. Ensures all engineering activities are conducted safely and in compliance with HSE regulations. Supports and collaborates on the generation and development of department goals and objectives. Trains new employees as required. Completes other tasks and deliverables as requested. Expectations at Enerflex Adhering to core business hours unless meetings or personal appointments prevail. Ensures managers and other interested parties within the organization know whereabouts during core hours. Exhibits efficient work habits. Maintains a consistently positive "Can-Do" attitude and fosters the same among colleagues. Acts as an ambassador to company rules and regulations, protecting company information, property, and interests. Promotes and nurtures a respectful and engaging place to work with a focus on technical excellence and accountability. Qualifications Education High School graduate. Previous Assignments 6–10 years of experience in an administrative or Documentation Control environment. Exposure to the oil & gas industry preferred. Qualifications – Required Self‑motivated. Excellent Microsoft Office skills (Excel, Word, Outlook, PowerPoint, Teams). Ability to manage time effectively. Strong analytical thinking and problem‑solving skills. Fluency in English. Qualifications – Preferred Experience with SAP or MRP systems preferred. Two years of experience with fabrication and assembly of process equipment. Experience with packaging Gas Processing and Treating Plants. Software familiarity (SAP, Wrench, Bluebeam). Team Effectiveness Interpersonal skills. Professional attitude. Excellent verbal and written communication skills. Applicants must be legally authorized to work in the United States. The organization is unable to consider candidates who require visa sponsorship or the transfer of an existing visa to obtain or maintain work authorization in the United States. Physical Requirements Fast‑paced general office environment. Many tasks have high degrees of time sensitivity. Domestic and international travel is possible on occasion. Disclaimer The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, skills, and abilities required. Equal Opportunity Employer Enerflex grants equal employment opportunity to all qualified persons without regard to race, color, sex, age, national origin, religion, genetic information, mental or physical disability, or any other characteristic protected by applicable federal, state, or local law. Equal employment opportunities are provided in recruitment, hiring, promotions, wages, benefits, and other terms, conditions, and privileges of employment. What Enerflex Offers You Generous healthcare, dental and vision plans. 401(k) employer matching. Generous paid time off program. Employee equity plan. Tuition reimbursement. Fun office environment. #J-18808-Ljbffr