Executive Assistant to President & CEO

Inside the Role The CEO Office is a key partner to the CEO both in operational and strategic matters and we are looking for a highly organized and motivated individual to join our team. Working hand-in-hand, the CEO Office team provides a well-organized and trusted back office that handles operational complexity, ensures continuity, and creates the environment for the CEO to focus on critical strategic and leadership topics. Through structured preparation, constant information flow with stakeholders across the organization, and disciplined coordination, the team ensures the CEO is consistently well informed and prepared, and positioned to engage effectively in every meeting and decision context. It supports priorities by reinforcing the company’s strategic objectives through leadership and employee touch points and amplifying the CEO’s voice throughout the organization. In parallel, the CEO Office represents and strengthens DTNA’s position within the global Daimler Truck organization by ensuring alignment and high engagement with the Truck Office and Board of Management back offices. Through this dual role – acting as an amplifier across DTNA and being a trusted global counterpart - the CEO Office helps ensure that DTNA’s priorities and perspective are well represented and effectively integrated within the broader Daimler Truck organization. The Executive Assistant supports these objectives by operating as a trusted business partner to the CEO and CEO Office, driving operational excellence, managing complexity, and enabling leadership effectiveness at the highest level. The Executive Assistant ensures seamless execution of day-to-day priorities while maintaining strong alignment across senior stakeholders, leadership forums, and global interfaces. This position handles preparation and planning for internal and external meetings, arranges detailed domestic and international travel plans, composes and prepares communications, and ensures appropriate preparation for each calendar item in close coordination with the Support Manager. This role requires a high level of confidentiality, organizational know-how and finesse, flexibility to assist with short notice requests, and ability to juggle multiple tasks simultaneously. If this role and environment sound enticing to you, we look forward to receiving your application! Posting Information We provide a scheduled posting end date to assist our candidates with their application planning. While this date reflects our latest plans, it is subject to change, and postings may be extended or removed earlier than expected. We Take Care of Our Team Position offers a starting hourly pay of $41.35 - $52.88 HR USD Pay offered dependent on knowledge, skills, and experience Benefits include 401k company contribution with company match up to 6% as well as non-elective company contribution of 3 - 7% depending on age; starting at 4 weeks paid vacation; 13+ calendar holidays; 8 weeks paid parental leave; employee assistance program; comprehensive healthcare plans and wellness programs; onsite fitness (at some locations); tuition assistance and volunteer paid time off; short-term and long-term disability plans. What You Drive at DTNA Serve as a strategic partner to the CEO by orchestrating a highly dynamic calendar, anticipating needs, aligning priorities to leadership cadence and strategic commitments, and proactively resolving conflicts to protect executive focus and time. Lead end-to-end planning and execution of domestic and international travel, including complex, time-sensitive itineraries, commercial and charter arrangements, hotels, ground transportation, and strategic recommendations that balance efficiency, cost, and executive priorities. Work autonomously and exercises strong business judgment, making decisions on the CEO’s behalf as appropriate to direct priorities, maintaining organizational rhythm, and supporting effective decision-making. Act as team lead of DTNA administrative assistants, organizes and hosts huddles, and ensures common processes, procedures, and best practices are followed company-wide. Coach and train new administrative assistants regarding company culture, structure, policies, and procedures while continually improving outdated practices and guidance. Mentor and guide other admins supporting OpCom members. Support event planning activities and execution. Delegate tasks and projects to other administrative support staff to coordinate and execute meetings and events, including large-scale leadership gatherings such as LCAM. Act as a central point of coordination and a primary representative of the CEO Office with senior leaders, internal teams, external partners, and visiting executives, ensuring professionalism, credibility, and a high-quality executive presence. Own recurring CEO Office deliverables, including global travel calendar submissions and annual Trucks “TN” calendar planning, in close alignment with stakeholders in Germany, Mexico, and across the OpCom network to support organizational cadence and continuity. Additional Responsibilities Route incoming authorization requests (contracts / purchase requests) for internal review prior to obtaining CEO approval Prepare and process expense reports, adhering to DTNA’s travel policy Meet, greet, and interact with internal and external visitors and partners; provide hospitality and administrative support as needed Stay knowledgeable of company’s top customers and maintains contact information for key client relationships Effectively handle sensitive, confidential, and proprietary information. Establish and maintain confidential files and records, releasing documents and other information requiring the use of discretion as to the nature of extent of distribution Review operating practices and implement improvements where necessary Act as point of contact and help enforce DTNA’s record retention policy in the CEO Office File and retrieve documents as necessary Create Purchase Requests, monitor, and track department Purchase Orders, submit invoices for payment; work with Controlling, vendors, and AP to resolve billing issues Prepare and process various documentation and reports, including non-disclosure agreements Manage office and business needs for supplies, materials, tools, IT equipment, and other resources Perform research for special assignments and prepare PowerPoint or other audiovisual graphic presentations Foster Customer Experience and One Team, Best Team mindset within area of operation Knowledge You Should Bring 5+ years of experience supporting senior executives, preferably at the C-level, in a high-complexity, fast-paced leadership environment. Strong written and verbal communication skills Proficiency in Microsoft Office Suite and Adobe programs Must be able to work efficiently, courteously, and professionally within a team environment An attached resume is required Exceptional Candidates Might Have German language skills Experience using graphic design tools (Canva, etc.) SAP knowledge (PR/PO/GR) A solid knowledge of DTNA’s current office programs Reports to: John O’Leary #LI-JN2 #LI-Hybrid Where We Work This position is open to applicants who can work in (or relocate to) the following location(s)- Portland, OR US. Relocation assistance is not available for this position. Schedule Type: Hybrid (4 days per week in-office / 1 day remote). This schedule builds our #OneTeamBestTeam culture, provides an unparalleled customer experience, and creates innovative solutions through in-person collaboration. At Daimler Truck North America, we recognize our world is changing faster than ever before. By listening to the needs of today, we’re building to solve with cutting-edge solutions in sustainability and future driving technology across electric, hydrogen and autonomous. These solutions, backed by years of innovative success and achievement, continue DTNA’s legacy as the undisputed industry leader. Our evolving brand portfolio is second to none, including Freightliner Trucks, Western Star, Demand Detroit, Thomas Built Buses, Freightliner Custom Chassis, and Financial Services. Together, we work as one team towards our envisioned future – building a cleaner, safer and more efficient tomorrow for all. That is what we are working toward - for all who keep the world moving. Additional Information This position is not open for Visa sponsorship or to existing Visa holders Applicants must be legally authorized to work permanently in the country the position is located in at the time of application Final candidate must successfully complete a criminal background check Final candidate may be required to successfully complete a pre-employment drug screen Contractors, professional services, or other contingent workers should confirm with their local agency if they are eligible to apply for FTE positions EEO - Disabled/Veterans Daimler Truck North America is committed to workforce inclusion and providing an environment where equal employment opportunities are available to all applicants and employees without regard to race, color, sex (including pregnancy), religion, national origin, age, marital status, family relationship, disability, sexual orientation, gender identity and expression (including transgender and transitioning status), genetic information, or veteran status. For an accommodation or special assistance with applying for a posted position, please contact our Human Resources department at View phone number on click.appcast.io or toll free View phone number on click.appcast.io. For TTY/TDD enabled call View phone number on click.appcast.io or toll free View phone number on click.appcast.io. SHAPE YOUR FUTURE. CHANGE THE WORLD. Are you ready to join the inspired people who are helping shape the future of commercial vehicle manufacturing? Our employees enjoy lucrative benefits, competitive salaries and the opportunity to work in jobs across many functions—mechanical engineering and electrical engineering, accounting, sales & marketing, IT and more—both within our company and in our offices around the world.