Executive Administrative Assistant / Asistente Ejecutiva Bilingüe

About the Role / Sobre el Puesto

We are a

U.S. Federal Tax Law and CPA Office

operating in a

highly regulated, fast-paced, and multicultural environment

. We serve clients across multiple U.S. states and internationally, interfacing daily with

U.S. government agencies, court systems, and licensed professionals

. We are seeking a

bilingual (English–Spanish) Executive Administrative Assistant

who is exceptionally organized, detail-oriented, and proactive. The ideal candidate will thrive under pressure, manage complex workflows, and communicate effectively across different time zones, cultures, and personalities. This role is

fully remote

and requires

professional fluency in English

, strong writing and mathematical skills, and impeccable attention to detail.

Key Responsibilities / Responsabilidades Principales Administrative & Executive Support: Manage executive calendars, appointments, and high-volume schedules. Draft, edit, and proofread correspondence, contracts, and legal or financial documents. Prepare memorandums, reports, and client summaries for legal and tax matters. Track deliverables, case files, and compliance deadlines using project management tools. Coordinate with accountants, attorneys, and government agency contacts daily. Manage electronic document filing and maintain confidential, paperless records in compliance with federal data protection laws. Draft professional emails and documents in English and in Spanish as needed.

Operational & Compliance Tasks: Assist with onboarding and client verification. Organize digital files in compliance with IRS, GAAP, and SEC standards. Review invoices, track expenses, and reconcile payments with precision. Maintain accurate notes, client logs, and communication records for audit trails. Support document submissions to the IRS, U.S. Courts, and State Departments.

Communication & Coordination: Communicate clearly and professionally with internal teams, clients, and government agencies in both English and Spanish. Demonstrate diplomacy, professionalism, and confidentiality in all interactions. Work efficiently under pressure while managing multiple deadlines and personalities. Serve as a cultural bridge within a diverse, international team environment.

Technology & Tools: Proficiency in

Google Workspace

,

Microsoft 365

,

DocuSign

,

Zoom

, and

Slack

. Familiarity with

QuickBooks Online

,

Zoho Projects

,

Adobe Acrobat

, or similar systems preferred. Ability to quickly learn internal CRM, case management, and document-tracking software.

Skills & Qualifications / Habilidades y Requisitos

Fluent English and Spanish

(C1 English minimum, both written and spoken). Minimum

4–6 years

of experience supporting executives in legal, financial, or CPA settings. Strong writing, grammar, and analytical/mathematical skills. Experience in high-volume, deadline-driven environments

. Excellent organizational and multitasking ability with zero tolerance for errors. Discretion and understanding of

confidentiality, compliance, and data privacy laws

. Comfortable working independently and managing projects from start to finish. Must be tech-savvy and operate efficiently in a

paperless, cloud-based office

.

Compensation & Structure / Compensación y Estructura

Contractor role paid bi-monthly in

U.S. dollars (USD)

via Gusto Payroll. 100% remote position with a flexible environment and U.S. holidays observed. Opportunity for long-term collaboration and professional growth.

How to Apply / Cómo Postular

Please submit (in English):

Your

résumé/CV

(PDF format). A

1–2 minute video introduction

(Loom or Google Drive link) describing your professional experience, strengths, and availability. A brief paragraph explaining your organizational strength and challenges working in a

legal, tax, or CPA administrative work environment

.

Equal Opportunity / Oportunidad Igualitaria

We are an equal-opportunity employer that values diversity, professionalism, and integrity. All qualified applicants will be considered without regard to race, color, religion, gender, nationality, disability, or cultural background.