Support to the ACT Mission Security Coordinator

Job Description

Job Description

Support to the ACT Mission Security Coordinator

DEFTEC delivers mission-critical solutions through skillfully delivered services and innovative products. We are inspired by our clients' critical missions and driven to provide the most effective solutions to execute their missions, operational challenges, and requirements. Our dedicated, experienced, and talented employees work closely with our clients to ensure the delivery of exceptional services and products.

Position Overview:

The Support to the ACT Mission Security Coordinator provides security risk analysis and coordination in support of HQ SACT personnel travel, missions, and events, analyzing travel database (FINS) reports to identify high-risk destinations and collecting security information from open-source intelligence, classified reports, and local advisories to assess threats in advance of travel. This position delivers comprehensive security briefings tailored to individual missions and events, develops security plans and risk mitigation strategies for high-risk events in compliance with NATO security policies, and conducts risk assessments, security audits, and site surveys to identify vulnerabilities at planned venues. Responsibilities include evaluating attendee lists for counterintelligence risks, preparing security briefs for senior leadership approval, and providing on-site security support at Delegate Assistance Centers, registration desks, and check-in points during events. The role coordinates security efforts for Diamond Events and external missions with local authorities, law enforcement, and intelligence agencies, manages security logistics and emergency response protocols, and prepares after-action reports and lessons-learned products to improve future planning. This position also involves briefing internal NATO stakeholders at all levels, including FP officers and NATO Command leadership, on security requirements and risk management, while ensuring NATO documentation standards are met and security policies remain harmonized with local and international partners.

Job Responsibilities:

• Analyze reports from the ACT travel database (FINs) to identify high-risk destinations and critical travel locations for HQ SACT personnel.
• Collect and analyze security information from multiple sources, including open-source intelligence (OSINT), classified reports, and local security advisories, to assess risks and threats in advance of travel.
• Provide comprehensive security briefings to HQ SACT travelers, offering specific advice on security protocols, local risks, and mitigation strategies tailored to individual missions and events.
• Develop security plans for high-risk events and missions, ensuring that all travel and event operations comply with NATO's security policies and procedures.
• Perform regular risk assessments and security audits to identify vulnerabilities at planned event sites and provide recommendations for risk mitigation.
• Lead site surveys to assess potential vulnerabilities at event venues, developing actionable security reports, and risk mitigation strategies based on findings.
• Examine attendee lists for non-NATO participants and evaluate counterintelligence (Cl) risks, identifying individuals or groups who may pose a security threat to NATO personnel or operations.
• Prepare security briefs for top leaders/management approval; format to be coordinated with FP Staff Officer and FP Assistant.
• Be present at the host venues during events to assist Delegate Assistance Centers/Registration and Check in Desks, to provide security assistance and oversight.
• Coordinate security efforts for Diamond Events and external missions with local authorities, law enforcement, and intelligence agencies. This includes managing security logistics, site assessments, and emergency response protocols
• Assist in the on-site security management of events by providing oversight at Delegate Assistance Centers, registration desks, and check-in points, ensuring that security protocols are followed, and that personnel are appropriately safeguarded.
• Prepare after-action reports (AARs) and post-event analyses, identify key security challenges, and document security protocols for future reference.
• Work with the FP team to generate lessons learned products and historical security documents, ensuring that insights gained during events and missions are used to improve future planning and risk management strategies.
• Ensure compliance with NATO's documentation standards for all security-related reports and briefings, ensuring that all security incidents and lessons are formally recorded.
• Provide briefings and consultations to internal NATO stakeholders at all levels, including FP officers, NATO Command leadership, and event planners, regarding security requirements, risk management, and operational priorities.
• Collaborate with local agencies and international organizations to ensure security policies and procedures are harmonized with NATO's requirements for personnel safety.

Required Qualifications:

• A minimum of 5 years' experience in security administration, risk management, criminology, public administration, or industrial security administration. Experience must include specific responsibility for planning, coordination, and execution of security operations for high-profile events, international travel, or multinational operations
• At least 3 years' experience in planning, managing, and executing security measures for major events involving VIPs, senior leadership, or large-scale international operations. This should include experience in conducting risk assessments, site security surveys, and coordination with local law enforcement, intelligence agencies, and emergency responders.
• Possession of a recognized certification in Risk Management (e.g., PMP, CRMP, or equivalent) or another relevant security-related qualification. Additional certifications in counterterrorism or crisis management will be considered an asset.
• Demonstrated ability to collect, analyze, and interpret security-related data from open-source intelligence (OSINT) and other classified or unclassified sources. Demonstrated ability to develop comprehensive security briefings, risk assessments, and incident reports for both senior leadership and operational teams.
• Demonstrated ability to engage effectively with stakeholders at all levels, including senior leadership, internal teams, external security agencies, and local law enforcement. This includes providing briefings, coordinating security measures, and ensuring effective communication during mission execution.
• Demonstrated proficiency in English as defined in STANAG 6001 (Standardized Linguistic Profile (SLP) 3333 - Listening, Speaking, Reading and Writing) or equivalent;
• Must possess an active NATO SECRET (or higher) security clearance issued by a NATO member nation's industrial security authority. Clearance must be maintained throughout the period of performance.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), security databases, and collaborative tools (e.g., SharePoint, Teams). Ability to utilize online resources for open-source intelligence gathering and use various digital platforms for planning, coordination, and reporting.

DEFTEC offers a comprehensive whole-life benefits package that includes medical, dental, vision, holiday, paid time off, 401K with a match, life insurance, short/long-term disability, and educational reimbursement. The DEFTEC team comprises professionals who make a difference daily in crucial national security missions. Our leadership knows that this happens by employing a diverse team that is well cared for. Our top priority is our employees, making DEFTEC an ideal workplace.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Please get in touch with View email address on us.fitly.work if you require reasonable accommodations.

DEFTEC is a Drug-Free Workplace where post-offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria are met as outlined in our policies.

AAP/EEO Statement

DEFTEC Corp is an Equal Opportunity and Affirmative Action Employer and prohibits discrimination and harassment of any type based on actual or perceived race, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, religious creed, disability (mental and physical) including HIV and AIDS, medical condition (cancer and genetic characteristics ), genetic information, age, marital status, civil union status, sexual orientation, military and veteran status, denial of family and medical care leave, arrest record and/or any other characteristic(s) protected by federal, state or local law.

This policy applies to all terms of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, training, compensation, benefits, employee activities, and general treatment during employment.

Other Duties

Please note that this job description is not designed to cover or contain a comprehensive listing of the activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.

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