Billing Coordinator

About the Firm

Amundsen Davis is a full-service business law firm comprised of 260 attorneys headquartered in Chicago. As one of the fastest growing law firms in the Midwest, we understand the entrepreneurial thinking that drives business decisions for our clients. We use this insight to respond to the needs of clients creatively, expediently and pragmatically. The firm handles the transactional, labor and employment, and litigation needs of companies across the U.S. Our experience in both litigated and transactional matters makes us a unique partner for your business. The law firm has offices in the following locations: Chicago, Crystal Lake, St. Charles, and Rockford, IL; Cleveland and Columbus, OH; Milwaukee, Appleton, Brookfield, Green Bay, and Madison, WI; St. Louis, MO; and Indianapolis, IN.

The billing coordinator is responsible for overseeing the billing process. This includes generating invoices, verifying billing information and resolving any discrepancies. They are also responsible for maintaining billing records, communicating with clients regarding billing inquiries, and assisting with financial reporting.

Job Functions

• Coordinate the creation and distribution of draft invoices for assigned partners and legal assistants.
• Serve as the primary point of contact on billing issues for assigned partners and legal assistants.
• Review draft invoices to ensure compliance with billing requirements.
• Process narrative changes, billing adjustments and rate changes for draft invoices.
• Finalize invoices and prepare final invoice packages after ensuring appropriate authorization and approvals.
• Audit invoices for version control and adherence to approved pricing arrangements.
• Submit mailed or emailed invoices after successful audit.
• Submit ebills in accordance with client requirements and resolve rejections as they occur.
• Create and manage monthly billing reports.
• Support accruals process where required by the client.
• File and maintain supporting documentation for finalized invoices.
• Other pertinent billing duties as requested by Billing Manager.

Required Qualifications

• 3+ years' experience in a law firm billing department or equivalent experience
• High school diploma: undergraduate degree preferred
• Excellent communication skills.
• 3E and Ehub experience a plus.

What We Offer

• Competitive pay ($65,000 - $85,000 a year)
• Full-time, non-exempt position
• Hybrid Work Schedule
• Benefits, following 30 days of employment
• Supportive, team-focused environment
• Professional growth

Amundsen Davis, LLC is an Equal Opportunity Employer. We support and encourage workforce diversity. We do not discriminate because of an individuals race, color, religion, gender, national origin, sexual orientation, gender identity or expression, ancestry, citizenship, creed, marital status, veteran status, age, family care giving responsibilities, genetic profile or predisposition, pregnancy or disability with respect to hiring, promotion, firing, compensation, or other terms, conditions, or privileges of employment.