Senior Administrative Coordinator, Office of the President

Our mission-driven client is seeking an organized proactive Senior Administrative Coordinator Office of the President to join their team.

Our client is dedicated to transforming the lives of children and families struggling with mental health and learning disorders by giving them the help they need. They have become the leading independent nonprofit in childrens mental health by providing gold-standard evidence-based care delivering educational resources to millions of families each year training educators in underserved communities and developing tomorrows breakthrough treatments.

As the Senior Administrative Coordinator Office of the President you will report to the Director Office of the President. You will provide high-level administrative and operational support ensuring the efficient day-to-day functioning of the Office of the President. The Senior Administrative Coordinator manages administrative workflows coordinates meetings and logistics supports clinical operations processes and helps maintain a seamless experience for both executive stakeholders and patient families. This role requires exceptional organization discretion attention to detail and the ability to manage multiple priorities in a fast-paced environment.

This is a full-time non-exempt position located in their Midtown Headquarters office with a work schedule of 11:00 AM - 7:00 PM Monday through Friday to support the operational needs of the Office of the President.

You Will:

• Provide comprehensive administrative support to the President and Director Office of the President including managing calendars and inboxes prioritizing communications and preparing meeting materials.

• Coordinate meeting logistics including catering arrangements and room preparation; prepare daily coffee and lunch for the President; and ensure meetings start and transition on time.

• Manage travel arrangements including itineraries logistics and related documentation.

• Process invoices reimbursements and expense submissions in a timely and accurate manner.

• Maintain daily operational flow of the Office of the President including end-of-day office close-down procedures and preparation for the following business day.

• Provide high-quality patient experience for families receiving care at Child Mind Institute.

• Check in patient appointments and process daily billing through the electronic medical record (EMR) system.

• Follow HIPAA guidelines and maintain accurate and updated patient records.

• Manage prescription requests prior authorizations and appeals for medication requests.

• Perform additional job-related duties as assigned.

You Have:

• Bachelors degree in a related field.

• 2 years of experience in office management or operations coordinator role.

• Skilled in using database management systems including workspace management generating reports and maintaining dashboards.

• Strong proficiency in office software and tools including Microsoft Office Suite and collaboration platforms.

• Attention to detail: Ensures accuracy precision and high-quality work across all tasks.

• Time management: Efficiently balances multiple responsibilities meets deadlines and prioritizes effectively.

• Communication: Demonstrates strong verbal and written communication skills with proficiency across creative professional and informative writing styles. Conveys information clearly to a range of audiences.

• Ability to work independently: Works well without direct supervision determines priorities and takes initiative to move work forward.

• Problem-solving: Identifies issues analyzes situations and develops thoughtful effective solutions.

• Professionalism & dependability: Reliable consistent and maintains a positive respectful and professional demeanor.

• Flexibility: Adaptable and responsive to unanticipated changes and shifting demands.

• Organization and planning: Strong organizational skills with the ability to structure work plan ahead and manage details effectively.

Special Considerations:

The anticipated salary range for this position is $69550 - $75000 USD annually.

Our clients competitive compensation and benefits include medical insurance 401(k) paid parental leave dependent care flexible work schedules discounted tickets and entertainment perks programs.

The salary range for the position is posted. Factors such as candidates work experience education/training job-related skills internal peer equity as well as market and business considerations affect the salary offered within this addition this salary may be subject to a geographic adjustment (according to a specific city and state and depending on the role) if an authorization is granted to work outside of the location listed in this posting.

Our client is an equal opportunity employer and does not discriminate in employment based on race religion (including religious dress and grooming practices) color sex/gender (including pregnancy childbirth breastfeeding or related medical conditions) sex stereotype gender identity/gender expression/transgender (including whether or not you are transitioning or have transitioned) and sexual orientation; national origin (including language use restrictions and possession of a drivers license issued to persons unable to prove their presence in the United States is authorized under federal law Vehicle Code section 12801.9); ancestry physical or mental disability medical condition genetic information/characteristics marital status/registered domestic partner status age (40 and over) sexual orientation military or veteran status or any other basis protected by federal state or local law or ordinance or regulation.