Administrative & Billing Specialist

OverviewFlorida East Coast Railway operates 351 miles of mainline track along the east coast of Florida with direct rail access to South Florida's ports. FECR also serves five intermodal terminals and provides full service drayage for our customers, with connections to two Class One Railroads in Jacksonville. The Real Estate Department is responsible for managing the railroad land assets, property rights, and real estate related revenue such as utility crossing permitting, Billboard and Cell tower leases, etc., while supporting railroad operations, safety, and growth.This position is for billing, administrative and special project support for FEC ROW Real Estate departmentResponsibilitiesRESPONSIBILITIES: Process and Manage Department Billing – end -to end billing cycle. Responsible for auditing/reconciling monthly billing data and resolving discrepancies to ensure accurate and timely billing. This includes creating and sending invoicesAnnual property tax reimbursement billingField department inquiriesMaintain systems and Records: Keep tenant records current in JD EdwardsOnboard new applicationsProcess ROE’sPrepare and update department documents, spreadsheets, and reports.Process code enforcement violationsOversee insurance complianceScanning and filingManage inbound and outbound department mailManage department off-site storage and onsite file roomSupport the Director and Real estate team as neededMeeting schedulingSpecial projects as assignedAdaptability - Be willing to learn new duties as requiredWork with tenants/Licensees and accounting on billing issues, application, and general account updatesQualifications MINIMUM QUALIFICATIONS and SKILLS:High School Diploma or equivalentMinimum of 5 years of administrative and billing experienceValid driver’s license and reliable means of transportationStrong communication skills, both written and verbal, with attention to detail and accuracyProficient in Microsoft Office Suite (Outlook, Excel, Word, Adobe, PowerPoint)Ability to work independently as well as a part of a teamStrong critical thinking, problem solving and organizational skillsAbility to manage multiple tasks with competing priorities and work with interruptionsBe punctual and reliablePREFERRED QUALIFICATION:Bachelor’s degree from an accredited institution KNOWLEDGE & SKILLS:Experience using Microsoft office suiteGood written and verbal communication skillsPossess critical thinking, problem solving and organizational skillsAbility to organize and prioritize multiple tasks, maintain records, and to work with interruptionsWilling to learn new duties as requiredOutstanding interpersonal skills, ability to interface effectively across all levels and departments within the organizationFlexibility and adaptability, ability to work in a dynamic business environment with a strong sense of urgencyMust have the ability to manage multiple tasks and competing prioritiesJOB REQUIREMENTS:5% travel requiredThe applicant selected for this position will be required to successfully complete a background check and drug test; passing results must be received prior to start date in new positionJob SummaryRequisition Number: 2026-2601# of Openings: 1Category: Administrative/ClericalRetirement Plan: RailroadClose Date: Apply early as this job may be removed or filled as soon as there are sufficient applicants.Union Position: No