Freelance In-Person Event Specialist - New Brunswick, NJ

Visit.org is looking for an experienced, responsible, and driven Freelance Event Specialist, New Brunswick, NJ to help us manage the logistics of an upcoming in‑person event, which will be held live at a city near you! The right candidate will be based in New Brunswick, NJ , and have corporate event experience, entrepreneurial spirit, extreme passion for our mission, and the energy and discipline to be a builder in a start‑up tech environment. We need YOU to be our day‑of hands‑on the ground! Be our next onsite Event Coordinator for fun, engaging, team‑building, social impact activities, experiences, and events that support a great cause. Who are we? Visit.org helps companies discover & book thousands of carefully curated social impact team experiences, led by and benefitting local nonprofits. With its proprietary library of team‑based experiences across 90+ countries, Visit.org provides HR, CSR, and Meetings & Events leaders highly scalable, culturally appropriate content for purpose‑driven employee and client engagement. Some of our customers include Colgate, Paramount, Visa, Ancestry, Tommy Bahama, and more. Responsibilities Coordinate all event details, ship event materials, and arrange staffing for each event. Join virtual planning meetings ahead of each event with all parties: corporate partner, nonprofit partner, Visit.org event host, and Visit.org event coordinators. Take ownership of in‑person events: set up on‑site, align with the on‑site team, tear down, clean site areas, problem‑solve, and ensure a high‑quality customer experience. Represent Visit.org, lead, and problem‑solve at events. Align roles and responsibilities with the onsite team: event host, nonprofit organization, venue, additional staff, and corporate partner. Manage check‑in process for in‑person events; provide a warm and friendly welcome to guests. Problem‑solve issues such as missing supplies, late staff, technology challenges, etc. Escalate issues to the Events Team when necessary to keep them informed or help problem‑solve. Send consistent updates, photos, and videos to the Events Team throughout the event. Break down after the event ends, helping to clean the site and repackage and ship all materials back to the distribution center. Pack supplies and add shipping labels, including loading boxes. Requirements Fluency in English and strong communication skills. Based in New Brunswick, NJ. Schedule flexibility with availability to work on a contract per‑event basis, as needed. Experience in complex, large‑scale events and smaller executive‑level intimate events. Experience executing events at the highest level and continuously raising the bar on content and the customer experience. Resourcefulness, ability to exhibit grace under pressure, and be solutions‑mindful in ambiguous situations. Quick thinker – in the life of events, we have a back‑up plan for the back‑up plan; you can problem‑solve on the fly. Self‑starter who is organized and detail‑oriented. You love building relationships with customers and enjoy customer service. Experience with group facilitation and managing group dynamics. Ability to work flexible hours, including nights and weekends, as needed. Willing and eager to travel to various areas of the local region. Strong interpersonal and customer‑service skills, especially in fast‑paced situations. Able to wear many hats and take on varied tasks and projects. Comfort being present and interacting with large crowds. Physical Demands Able to lift, slide, and carry up to 30 lbs. Able to stand for an extended period of time. Benefits Competitive hourly rate. The chance to do meaningful and impactful work. The opportunity to meet with social impact‑minded individuals. A chance to build your experience for your resume! Potential for recurring freelance employment with Visit.org. This is an on‑location, in‑person, per‑event contract role in New Brunswick, NJ . The role is open only to candidates already based in New Brunswick, NJ . No relocation packages are offered at this time. #J-18808-Ljbffr Visit.org