Administrative Secretary - Health Business Office

Job Description

Job Description

Please note: NSORNA Nisqually's Sex Offender Registration and Notification Act requires all individuals who have ever been convicted of a sex offense to register with our Public Safety Department. This is true whether or not you have to register with another jurisdiction.

This position has regular contact with or control over Indian Children and Vulnerable Adults. In compliance with Federal Law, this position will not be filled by an applicant with any felonious offense or any of two or more misdemeanor offenses under Federal, State, or Tribal law involving crimes of violence; sexual assault, molestation, exploitation, contact, or prostitution; crimes against persons; or offenses committed against children.

NATURE OF WORK: This position performs a variety of administrative and/or secretarial support activities for management with limited supervision. Incumbents provide advanced administrative support duties and may provide formalized work leadership to other clerical staff.

DUTIES AND RESPONSIBILITIES:

• Screens phone calls and visitors, directing to appropriate staff or department when necessary; provides information requiring comprehensive knowledge and may interpret department policy, procedure and operations.
• Opens and reviews all incoming mail to determine appropriate disposition; answers inquiries and drafts correspondence on own initiative on general and technical matters in accordance with established guidelines and forwards other items to supervisor or appropriate staff.
• Maintains calendar for supervisor, regularly prioritizing and arranging meetings, conferences and appointments; arranges necessary travel reservations and itineraries; anticipates and prepares background materials as needed.
• Plans and arranges conferences or meetings under general instructions from supervisor; communicates arrangements to appropriate individuals.
• Acts as primary contact for department with outside agencies or other departments; responds to technical administrative questions and ensures necessary follow up.
• Handles personnel or other administrative forms for office department and forwards for processing; initiates supply or work order requests submitting to supervisor for approval.
• Ensures department staff are informed of new or revised tribal procedures and any pertinent information regarding assigned functions.
• Checks, reviews or prepares records, reports, forms, timesheets or other documents of various kinds pertinent to assigned functions; personally investigates complicated problems or errors.
• Plans and prioritizes work load to meet set deadlines.
• May coordinate the activities of other clerical staff.
• Assists staff with special projects as directed.
• Assists supervisor with department budgetary responsibilities, monitors expenditures and reports to supervisor and makes recommendations for purchases.
• Performs other related duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of standard office practices and procedures.
• Knowledge of Microsoft Office Suite and any other applicable software programs required by the assigned department.
• Skill in telephone etiquette and courteous communications with public.
• Skill in composing letters and preparing reports.
• Skill in the operation of a variety of office machines including, personal computers, telephones and copiers.
• Ability to effectively communicate.
• Ability to maintain confidentiality.

MINIMUM QUALIFICATIONS:

• High School diploma or GED equivalent
• 2 years of clerical/secretarial experience; OR,
• Any equivalent combination of experience, training and/or education approved by Human Resources
• Must have a valid Washington state driver`s license and be insurable under the Nisqually Indian Tribe`s insurance policy.

Background Check :
I authorize Nisqually Indian Tribe or its designated third-party agency to conduct a background investigation, which may include verification of past employment, education, criminal history, and other relevant records.

Drug Screening :
I understand that I will be required to undergo a drug screening test as a condition of employment (or engagement). A positive result, refusal to test, or tampering with the test may result in disqualification or termination of employment.

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