TEST AND INSPECTION ADMIN

Job Description

Job Description

Are you looking for a career, not just a job? Look no further as Ace Technologies, LLC is the place for you! Ace Technologies is a full-service integrator. While our roots are in industrial controls, Ace Technologies has grown into Video Surveillance, Fire Alarm and Mass Notification, Telecom and Networking, and Audio Visual and Aerial Survey and Photography just to name a few. As technology constantly evolves, so do we.  Ace Technologies stays on the cutting edge of business technology. Our history of safety and quality has been established through years of successful projects and satisfied customers. Ace Technologies is growing bigger in business each year and has no signs of slowing down!  

BENEFITS ARE THE GAME CHANGER!

We offer a comprehensive benefits package designed to assist our employees and their families with their financial security, health and well-being. In addition to a competitive base pay, we offer a variety of benefit programs.

• Health, Life, Dental ,Vision Plans, PTO, Holiday Pay and more
• 401(k) Program with a Company Match
• Apprenticeship Programs and Workforce Development Opportunities
• Employee corporate discounts and Tool Purchase Programs 
  

General Summary:

The Test and Inspection Admin will be responsible for assisting the Test and Inspection Team with data entry and report compilation and other administrative tasks as assigned.

When joining our Team, You Will:

• Be appreciated.
• Make an impact.
• Receive competitive pay and benefits.
• Learn and grow.

Preferred Job Skills:

• Able to demonstrate advanced computer and keyboard skills to include MS Office Suite particularly Excel. 
• Able to follow established procedures and maintain accurate records. 
• Strong attention to detail.
• Ability to maintain required levels of confidentiality when entrusted with sensitive business, customer or employee related information.
• Ability to manage multiple responsibilities in a fast-paced environment.
• Able to maintain high levels of productivity, meeting deadlines while maintaining accuracy.
• Effective and professional communicator, both written and verbal.
• Able to maintain a pleasant customer service attitude while under pressure.
• High level of professional business acumen.
  

Mandatory Hiring Requirements:

• References, Background Check, Drug Screen Testing, Valid Driver’s License

Required Skills & Qualifications

• Strong data entry skills with a high level of accuracy
• Proficiency in  Microsoft Excel (required)
• Excellent written communication skills, particularly in professional/technical writing
• Strong attention to detail and ability to spot inconsistencies
• Ability to work with narrative-style documentation (not just checklists or forms)
• Excellent organizational and time management skills
• Ability to manage multiple responsibilities in a fast-paced environment
• Ability to interpret data and convert it into technically accurate, clear, and professional documentation
• Valid driver’s license with a clear driving record

Key Responsibilities:

Inspection Report Processing

• Input inspection data into Excel-based report templates for multiple fire protection systems, including:
  • Fire alarm systems
  • Sprinkler systems
  • Fire extinguishers
  • Kitchen hood suppression systems
• Translate technician field notes into clear, professional, and standardized narrative descriptions
• Ensure consistency in terminology, formatting, and report structure across all inspection documents
• Review reports for completeness, accuracy, and proper grammar before final submission
• Identify and flag missing or unclear information for follow-up with technicians or management
• Maintain organized digital records of completed inspection reports

Additional Responsibilities:

• Updates databases or records with new information as it becomes available.
• Corrects and modifies inaccurate files and records.
• Enters data into appropriate fields; databases, records, and files.
• Complies with security backups and regular checks to ensure data is saved and stored properly.
• Summarizes and compiles data for standardized reports.
• Verifies data by correctly checking and compares source documentation.
• Organizes reports and presentations in binders for customers, technicians and leadership.
• Views and verifies confidential or private customer/client information protecting the information and identities of customers/client.

• Participates on committees and special projects and seeks additional responsibilities.
• Provides administrative support to the supervisor and team as needed.
• Performs other related duties as assigned.

Required Physical/Mental Functions:

• Comprehend and practice safe work procedures as outlined in Company Safety Handbook.
• Read and interpret instructional manuals and written instructions.

• Must hear and see well (either natural or with correction).
• Must be able to bend, stoop, squat, kneel, push, pull and reach overhead.
• Able to lift objects weighing up to 30 pounds, with frequent lifting and carrying of objects weighing up to 20 pounds.
• Tolerant to prolonged sitting.
• Repetitive use of arms, hands, and fingers.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment:

• Office-based position with regular interaction in warehouse setting (on-site required)
• Frequent collaboration with field technicians and office staff
• Fast-paced environment with deadlines tied to inspection schedules and material needs
• Considerable amount of time making repetitive motions.
• Considerable amount of time sitting.
• Considerable amount of time using telephone and computer.
• Sounds, noise levels may be distracting or uncomfortable.

What Success Looks Like in This Role

• Reports are completed accurately with minimal corrections needed
• Consistent, professional language is used across all reports
• Incoming materials are received, verified, and organized accurately
• Strong coordination between office, field, and warehouse operations
• Turnaround time for reports and receiving tasks is efficient and reliable

AAP/EEO Statement:

Ace Technologies, LLC is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identification, national origin, disability status, protected veteran status, or any other category protected by federal, state, or local law.

Drug-Free Workplace Program Statement:

Ace Technologies, LLC provides a Drug-Free Workplace and prohibits the presence of certain items and substances on project or company premises and property and prohibits project and company personnel and others from reporting to work, working or being present on project or company premises while under the influence of alcohol, illegal drugs or other unauthorized substances, or with measurable quantity of alcohol, illegal drugs or other unauthorized substances present in the body.  Ace Technologies abides by their Drug and Alcohol Abuse Policy as part of its commitment to safety and quality.

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Equal Opportunity Employer, including disabled and veterans.

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