Payroll Specialist

Company & Job Summary 

We are a manufacturing company with multiple entities owned and operated. The Payroll Specialist will be responsible for processing payroll for approximately 120 employees across 3 different resource groups, each with its own payroll frequency and payroll software.

The Payroll Specialist will be responsible for managing accurate and timely payroll processing while maintaining employee payroll records, ensuring compliance with applicable payroll legislation, and supporting key accounting functions. This role works closely with the Accounting team to ensure employee changes, deductions, benefits, leaves, payroll transactions, account reconciliations, vendor payments, and related financial records are processed accurately and on time. One of your expected deliverables would be to source, integrate and implement payroll system. 

The successful candidate will have strong attention to detail, experience with payroll and navigating HRIS systems, working knowledge of accounting processes, and the ability to identify and resolve payroll and financial discrepancies in a fast-paced environment.

Duties & Responsibilities

Payroll Administration:

• Process payroll accurately and on time.
• Review employee hours, overtime, vacation, lieu time, bonuses, deductions, benefits, and payroll adjustments.
• Process payroll changes including new hires, terminations, salary changes, leaves, and benefits updates.
• Maintain accurate payroll and employee records.
• Reconcile payroll accounts, deductions, benefits, and payroll-related transactions.
• Prepare and file payroll remittances, including WSIB and EHT.
• Ensure payroll complies with applicable legislation and company policies.
• Investigate and resolve payroll discrepancies and employee inquiries.
• Support month-end and year-end payroll activities, including T4 preparation and reconciliation.
• Prepare and analyze payroll reports and supporting documentation.
• Maintain confidentiality of employee and payroll information.

Accounting & Reconciliation:

• Perform monthly bank and credit card reconciliations.
• Investigate and resolve reconciliation discrepancies.
• Maintain organized supporting documentation and financial records.
• Assist with general ledger reconciliations and month-end activities.

Accounts Payable & Vendor Management:

• Enter vendor invoices and bills into QuickBooks Desktop.
• Verify invoices against Purchase Orders, Packing Slips, pricing, and HST.
• Review Accounts Payable Aging reports and support scheduled payment runs.
• Maintain accurate vendor and payment records.
• Resolve invoice and payment discrepancies with vendors.
• Maintain organized Accounts Payable files.
• Other assigned task as required. 

Education / Experience

• Minimum 3 years of payroll administration or payroll processing experience.
• Bachelor’s degree in Accounting, Finance, Payroll, Business Administration, Human Resources, or a related field.
• Payroll Compliance Professional (PCP) designation completed or in progress is preferred.
• Hands-on experience with payroll software such as ADP, Ceridian/Dayforce, Workday, UKG, or similar systems.
• Experience with QuickBooks Desktop or similar accounting software.
• Experience with payroll reconciliations, statutory remittances, WSIB, EHT, and year-end payroll activities.
• Experience with Accounts Payable, bank and credit card reconciliations, and general accounting support.
• Experience maintaining employee payroll records and processing new hires, terminations, compensation changes, leaves, and benefits updates.
• Strong working knowledge of Microsoft Excel and payroll reporting.
• Experience working in a fast-paced environment with multiple deadlines is preferred.
• Processing US payroll and accounting experience is an asset. 

Pay Transparency & Hiring Process

This position is being posted to fill an existing vacancy. We are a fair, equitable, and inclusive employer committed to transparent and human-centered hiring practices. As part of this commitment, we do not use artificial intelligence or automated systems to screen applications. Every résumé is reviewed by a member of our hiring team to help reduce bias and ensure candidates are assessed fairly and thoughtfully.

All candidates who participate in an interview will be informed of the hiring decision, in accordance with Ontario’s Pay Transparency Act.

The expected annual salary range for this position is $60,000 to $80,000 , with final compensation determined based on skills, qualifications, and relevant experience. We are committed to pay equity and to offering compensation that is fair, transparent, and competitive.

We are committed to an inclusive, accessible hiring process in accordance with the Ontario Human Rights Code and AODA. Accommodations are available at any stage of the selection process upon request.

We thank all applicants for their interest, however, only candidates selected for an interview will be contacted.

Job Types: Full-time, Permanent, In -Person

Benefits:

• Extended health care
• On-site parking
• Casual dress
• Health care spending account
• Dental care