Executive Assistant

Executive Assistant LHH is seeking a real estate executive assistant to support a high-performing retail division within a confidential commercial real estate organization. This is a direct hire opportunity for an experienced administrative professional who thrives in a fast-paced environment, manages multiple priorities with ease, and provides high-level support to busy brokers. This role is essential to keeping daily operations running smoothly, allowing brokers to stay focused on client relationships, property marketing, and active transactions. Responsibilities Prepare professional correspondence, proposals, listing agreements, and transaction-related documents Manage calendars for multiple brokers, coordinating meetings, tours, and internal/external events Provide front-office support as needed, including greeting visitors and coordinating lunch orders Maintain tracking systems for time-sensitive items such as licenses, certifications, and critical documents Conduct demographic research and identify market trends and opportunity areas for clients Assemble executive-level presentation materials, including real estate committee packages and market tour books Utilize GIS and public records resources to obtain ownership, tax, and property information Edit site plans, maps, and visuals using design and screen-capture tools Support transaction processes by gathering closing-related documentation and coordinating with vendors Manage commission invoicing with accuracy and discretion Maintain licensing and professional affiliation records for brokers Partner with marketing teams to ensure accurate listing placement and signage coordination Assist with expense reports, budgeting support, and additional administrative needs Additional Support Responsibilities Maintain client, contact, and prospect databases Assist with prospect research and targeted list development Coordinate travel, lodging, and transportation as needed Manage professional memberships and renewals Provide backup administrative or reception support Assist with occasional errands or limited executive coordination What Makes You a Strong Fit Highly organized with the ability to manage competing priorities and deadlines Strong interpersonal and customer service skills Clear, professional written and verbal communication Proactive, adaptable, and solutions-oriented Proven ability to handle confidential information with discretion Technical Skills & Tools Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint Experience with internet research, mapping tools, and commercial real estate platforms Familiarity with visual editing or markup tools is a plus Ability to learn new systems quickly and provide seamless support Qualifications Associate degree required; Bachelor's degree preferred 5+ years of executive, administrative, or real estate support experience Commercial real estate or professional services experience strongly preferred Notary commission or willingness to obtain Experience creating brochures, maps, and marketing materials Valid driver's license with ability to support occasional local travel