Executive Assistant, MC

Job Summary Provides high‑level administrative support to one or more executives, ensuring smooth operations within the executive’s office and facilitating effective communication and coordination with internal and external stakeholders. Responsibilities Calendar Management: Manage and maintain executives’ schedules, including scheduling meetings, appointments, and travel arrangements. Prioritize and coordinate conflicting appointments and ensure the executive is informed of any changes to their schedule. (25%) Administrative Support: Perform general administrative tasks such as filing, printing, photocopying, and data entry. Manage expenses, reimbursements, and invoices for the executive, including p‑card allocation. Maintain organized electronic and physical filing systems and purchase supplies as needed. Collaborate with and support other executive assistants. (25%) Meeting Coordination: Organize and prepare materials for meetings, including agendas, presentations, and supporting documents. Attend meetings as required, take minutes, and follow up on action items. Coordinate logistics for meetings, including room bookings, catering, and audiovisual equipment. (20%) Communication Management: Screen and manage incoming calls, emails, and other correspondence on behalf of the executive. Draft and proofread correspondence, presentations, and reports for the executive’s review. Act as a liaison between the executive and other staff members or external parties, ensuring timely and accurate communication. (15%) Travel Arrangements: Arrange domestic and international travel for the executive, including flights, accommodations, transportation, and visas. Prepare detailed travel itineraries and ensure the executive has all necessary documentation and information for their trips. (10%) Project Assistance: Assist with special projects and initiatives as assigned by the executive. Conduct research, gather data, and prepare reports as needed to support decision-making. (5%) Knowledge, Skills, and Abilities Excellent organizational and time‑management skills, with the ability to multitask and prioritize effectively. Ability to work independently with minimal supervision and collaborate effectively as part of a team. Strong written and verbal communication skills with a professional and courteous demeanor. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications. Attention to detail and accuracy in all tasks, with a high level of initiative and problem‑solving abilities. Flexibility and adaptability to changing priorities and deadlines. Discretion and integrity when handling confidential information. Minimum Qualifications High school diploma or General Education Degree (GED) required. 10+ years of administrative office experience required. Great attitude and team player. Successful completion of background and drug screening process. Compensation and Benefits In compliance with this state’s pay‑transparency laws, the salary range for this role is $68,480.00 – $102,720.00. This is not a guarantee of compensation or salary; the final offer may vary based on factors including but not limited to experience and geographic location. (The specific programs and options available to an employee may vary depending on date of hire, schedule type, and the applicability of collective bargaining agreements). Benefits include medical/Rx, dental and vision coverage; life, AD&D and disability insurance; flexible spending accounts; 100% paid maternity leave for up to 12 weeks, parental leave, family leave, and other paid time off; voluntary benefits and discount programs tailored to employees’ individual needs. Essential Functions Visual acuity for preparing and analyzing data, transcribing documents, viewing a computer, reading, inspecting objects, or operating machinery. Manual dexterity for picking, pinching, typing, or other work that uses the fingers. Walking. Hearing. Repetitive motions of any part of the body. Talking. Capacity to think, concentrate and focus over long periods of time. Ability to write complex documents in English. Ability to read complex documents in English. Capacity to express thoughts orally accurately and loudly to convey spoken instructions to workers. Ability to regularly perform all job functions at the company’s office or work site. Diversity, Inclusion & Equal Employment Opportunity Day & Zimmermann is committed to maintaining an inclusive workforce, hiring, retaining, compensating, and promoting employees based on their contributions. Federal and state Equal Employment Opportunity laws prohibit employment discrimination based on race, color, religion, sex, sexual orientation, age, national origin, citizenship status, veteran status, and disability status. If you have a disability and require accommodation during the application process, please contact View email address on click.appcast.io. #J-18808-Ljbffr