Office Administrator

Job Duties

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Job Details

Location: Little Canada, MN

Schedule: Monday - Friday 8:30am-5pm

Work Model: Full time on-site

Pay: $26-$27 per hour (depending on experience) Position Overview

We are seeking a professional and organized Office Administrator & Front Desk Coordinator to serve as the primary point of contact for clients, visitors, and incoming communications. This individual will play a vital role in maintaining an efficient and welcoming office environment while providing administrative support to leadership and staff.

The ideal candidate is highly organized, customer-focused, and thrives in a busy office setting where multitasking and attention to detail are essential. This opportunity is based fully onsite in Little Canada, MN, and offers the chance to work within a collaborative, team-oriented environment while supporting individuals through important life planning and legal matters.

Key Responsibilities

Serve as the first point of contact by welcoming guests and creating a positive visitor experience.

Manage a multi-line phone system, directing calls and taking messages as needed.

Respond to email inquiries and online communications in a timely and professional manner.

Coordinate appointments and maintain calendars for team members.

Provide clients with accurate information regarding services and general inquiries.

Maintain and update client records and information within company systems.

Support daily administrative functions, including data entry, document preparation, and filing.

Coordinate office supply inventory and place orders as needed.

Arrange catering and meal orders for meetings and team events.

Assist executive leadership with travel planning and logistics.

Collaborate with internal departments to ensure smooth day-to-day operations.

Handle sensitive and confidential information with professionalism and discretion.

Qualifications

Previous experience in reception, administrative support, customer service, or a similar office-based role.

High school diploma or equivalent required.

Strong verbal and written communication skills.

Exceptional organizational abilities with the capacity to manage multiple priorities effectively.

Comfortable working independently while maintaining a high level of productivity.

Proficiency with office technology, including phone systems, email platforms, calendar management tools, and Microsoft Office applications.

Experience working with CRM, client management, or customer service software preferred.

Familiarity with virtual communication tools and conference platforms is a plus.

Demonstrated ability to maintain confidentiality and exercise sound judgment.

Ideal Traits

Professional and welcoming demeanor

Strong customer service mindset

Detail-oriented and dependable

Self-motivated with excellent follow-through

Ability to adapt in a fast-paced, ever-changing environment

Team player who enjoys supporting others and contributing to office success Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser:

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

Apply here:

Minimum Education Required

Not Specified

Minimum Experience Required

Not Specified

Shift

First (Day)

Number of Openings

1

Compensation

$26.00 - $27.00 / Hourly

Postal Code

55133

Job Type

Full Time

Place of Work

On-site

Requisition ID

31698

Job Benefits

See job description