Procurement Clerk

Procurement Clerk

Job No: 503644

Work Type: Staff Full Time (1500 hours or greater)

Location: Dayton, OH

Category: University Staff

Department: Purchasing - 800650

Pay Grade: 9 - Non Exempt

Advertised: June 15, 2026

Applications close: July 06, 2026


Position Summary:
At the University of Dayton, your work contributes to a community dedicated to a greater good. We are seeking a Procurement Clerk to support our full purchasing lifecycle and keep campus operations running flawlessly. In this role, you will be a key facilitator of the procurement process-reviewing purchase requisitions, verifying contract and policy compliance, and acting as a vital liaison between university departments and external suppliers. Bring your eye for detail and strong customer service to a workplace that values your growth. Join the UD family today!

The Procurement Clerk supports the full purchasing lifecycle to ensure the timely, compliant, and cost-effective acquisition of goods and services. This role serves as a key facilitator of the procurement process by reviewing and approving purchase requisitions, verifying contract and policy compliance, and coordinating with vendors and internal stakeholders. The Procurement Clerk acts as a liaison between university departments and external suppliers, ensuring transactions align with institutional policies, budget requirements, and customer service expectations.

Minimum Qualifications:
High School diploma or equivalent.
Associates degree OR two (2) years of demonstrated experience in procurement, purchasing, customer service or a high-volume administrative role.
Excellent verbal and written communication skills for working with vendors and advising internal departments.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Working knowledge of basic accounting concepts related to purchasing and encumbrances.
Proven excellent customer service skills.
Ability to work effectively in a team environment.
Proficient with Microsoft Office.

Preferred Qualifications:
While not everyone may possess all of the preferred qualifications, the ideal candidate will bring many of the following:

Bachelor's degree and/or 3 years of demonstrated experience in procurement.
Experience with ERP systems and e-procurement platforms (e.g., Oracle, SAP, Workday).
Knowledge of competitive bidding processes and applicable state/institutional purchasing regulations.
Demonstrated ability to identify cost-saving opportunities and improve workflow efficiency.
Ability to analyze situations to provide best practice recommendations.
Knowledge and understanding of procurement fundamentals

Special Instructions to Applicants:
To apply please submit a cover letter addressing each minimum qualification and any applicable preferred qualifications that you meet.

Applicants must be currently authorized to work in the United States on a full-time basis. The University does not provide work visa sponsorship for this position.

Closing Statement:
Informed by its Catholic and Marianist mission, the University is committed to the dignity of every human being. Informed by this commitment, we seek to increase diversity in all of its forms, achieve fair outcomes, and model inclusion across our campus community. The University is committed to policies of affirmative action designed to increase the employment opportunities of individuals with disabilities and protected veterans in compliance with the Rehabilitation Act of 1973 and Vietnam Era Veterans' Readjustment Assistance Act of 1973.

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