Administrative Specialist II, Auxiliary Services

Administrative Specialist II, Auxiliary Services

Position Details

Position Information

Posting Number - SP005322P

Position Title - Administrative Specialist II, Auxiliary Services

Division/College - Auxiliary Services

Department - Campus Services

Location - Moscow

Posting Context Statement - The Admin Specialist II works in Auxiliary Services and is critical in supporting the work of multiple unit leaders in Auxiliary Services, including the AVP of Auxiliary Services, AVP of Campus Services and Director of Marketing. Auxiliary Services focuses on providing quality products and services to university students, faculty, staff and the greater community. Operational units include campus housing, campus dining, multi-use facilities, conference and event services, Vandal Store, Vandal Golf Course and business operation support units. Auxiliary Services is a 24/7 operation with periodic night and weekend work.

Position Overview - The position provides a wide range of operational support to visitors, students and employees, navigating a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The primary responsibility is to serve as administrative process expert and coordinator. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance. Duties may include:

• Compose, proofread, edit and distribute a variety of business documents and routine reports
• Maintain schedules and event calendars
• Coordinate logistics for regular travel and meetings
• Collect and organize data, enter information into various electronic systems in accordance with university or department procedure to ensure accuracy and compliance, validate information and resolve conflicts in data
• Review internal operating procedures and practices to determine whether improvements can be made in areas such as workflow and records management
• Greet office visitors and respond to incoming calls and email correspondence. Provide information about office services and processes, redirect inquiries to appropriate offices/individuals
• Manage inventory
• Other duties as assigned

Unit URL - Division of Finance and Administration (DFA) | University of Idaho

Position Qualifications

Required Experience - One year performing office support functions such as document or records management, composing or editing and formatting business documents, reception and/or customer service Using computer software and applications for word processing, spreadsheets, email and internet research Balancing a workload of assigned tasks to meet multiple deadlines

Required Education - High School Diploma or equivalent

Required Other - Possess a valid driver's license and be able to meet policy requirements for driving university-owned vehicles Ability to travel as needed

Additional Preferred - Experience working in an environment that requires maintaining confidentiality of information Preparing business correspondence

Physical Requirements & Working Conditions - Occasionally lift, carry or otherwise move up to 25lbs

Degree Requirement - N/A: No degree requirement

Posting Information

FLSA Status - Non-Exempt

Employee Category - Classified

Pay Range - $21.00 per hour or higher depending on experience

Type of Appointment - Fiscal Year

FTE - 1

Full Time/Part Time - Full Time

Funding - This position is contingent upon the continuation of work and/or funding.

A visa sponsorship is available for the position listed in this vacancy. - No

Posting Date - 06/17/2026

Closing Date

Open Until Filled - Yes

Special Instructions to Applicants - This in-person position is based in Moscow, Idaho and not offering Visa sponsorship. To receive first consideration, please submit a letter of qualification, current resume, and references (last 3 supervisors) no later than July 1st. In your letter of qualifications (human-resources-letter-of-qualification-template.docx) using details and examples, please address all of the required and preferred qualifications for this position and how your experience and skills align. If you would like to see the full job description, please contact Christy Day at View email address on click.appcast.io.

Applicant Resources -

Background Check Statement - Applicants who are selected as final possible candidates must be able to pass a criminal background check.

EEO Statement - The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.

Applicant Documents

Required Documents

1. Resume/CV
2. List of References
3. Letter of Qualification

Optional Documents

Supplemental Questions

1. * How did you hear about this employment opportunity?
   • Academic Careers
   • Association of Public and Land Grant Universities (APLU)
   • Chronicle
   • Facebook
   • HigherEd/Academic Impressions
   • Higher Ed Jobs
   • Idaho Department of Labor/Job Service including Job Central or Idaho Works (Idahoworks.gov)
   • Indeed.com
   • Inside Higher Ed
   • LinkedIn
   • Newspaper
   • Other Venue
   • Professional Listservs (Ex: NACUBO, AAAE, ISMC, etc.)
   • University of Idaho Website
   • University of Idaho Daily Register
   • University of Idaho Employee
   • Word of Mouth
   • Militaryjob.com
   • DSPSjobs.com
   • Higher Education Recruitment Consortium (HERC)
2. * Were you referred to this employment opportunity by a current University of Idaho employee? If so, please provide their name and department. (Open Ended Question)