Executive Assistant - University Marketing & Communications

Scheduled Hours 37.5 Position Summary The Executive Assistant, University Marketing & Communications (MarComm) provides comprehensive administrative and operational support to the Vice Chancellor and senior leadership team. Serving as the central hub for organization and communication, this role helps drive operational efficiency and ensures a smooth execution of critical departmental initiatives. Leadership and Office Coordination Serve as a central point of contact between senior leadership and the broader office, helping to streamline communications, priorities and decision-making. Manage information flow, ensuring the right stakeholders/staff receive timely updates, background materials, and follow-ups. Support onboarding and orientation for new staff, ensuring smooth integration into the office culture and workflows. Meeting and Project Support Prepare exec team for meetings by assembling briefings, background research, other materials as needed. Assist with coordinating cross-team projects, ensuring alignment with VC, AVCs and SDO&A priorities Operational and Event Support Manage confidential information with discretion and sound judgement (if necessary). Assist with expense reporting and budget tracking for exec team activities (travel, events, office operations). Support event planning and execution for exec team meetings, large staff meetings, etc. Interface with external partners and vendors, ensuring professional representation of the office. Administrative Support Anticipate needs of senior leaders by proactively identifying scheduling conflicts, potential communication gaps and resource needs. Support office-wide culture and morale, coordinating recognition efforts (birthdays, weddings, births, etc.) Assist with communications projects as needed: presentations, correspondence with campus partners and other external stakeholders. Working Conditions: Job Location/Working Conditions Normal office environment In the office Mon-Thurs, remote on Fridays. Physical Effort Typically sitting at desk or table Equipment Office equipment The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. Required Qualifications Education: High school diploma or equivalent high school certification or combination of education and/or experience. Work Experience: No specific work experience is required for this position. Skills: Microsoft Office, Typing, Word Proccessing Driver's License: More About This Job Schedule: In the office Mon-Thurs, remote on Fridays. Associate degree, Bachelor's degree Certifications/Professional Licenses: No additional certification/professional licenses unless stated elsewhere in the job posting. Work Experience: Providing Support To Executive Level Personnel (5 Years) Skills: Answering Telephones, Bookkeeping, Confidentiality, Customer Approach, Customer Service, Deadline Management, Detail-Oriented, English Grammar, High Reliability, Interpersonal Communication, Multitasking, Organizing, Problem Solving, Professional Etiquette, Spelling Grade G10-H Salary Range $25.47 - $39.49 / Hourly The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget. Questions For frequently asked questions about the application process, please refer to our External Applicant FAQ. Accommodation If you are unable to use our online application system and would like an accommodation, please email qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. Benefits Statement Personal Up to 22 days of vacation, 10 recognized holidays, and sick time. Competitive health insurance packages with priority appointments and lower copays/coinsurance. WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%. Wellness Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more! Family We offer 4 weeks of caregiver leave to bond with your new child. Need adult care? WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us. For policies, detailed benefits, and eligibility, please visit:

It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. After you create a Candidate Home account, you can set up and manage job alerts to be sent to you either daily or weekly, according to the filters you select. You will need to opt in to communications from WashU when you set up your first alert and will only receive alerts for jobs posted after the alert has been created. Louis' collective success is significantly attributed to the passion and outstanding efforts of our community. Our staff, faculty and trainees are committed to excellence and dedicated to carrying out our missions of research, teaching and patient care. Our people work together in an inclusive community that celebrates diverse perspectives, collaboration and innovation. We are a community of individuals inspired to work together to develop big ideas and tackle challenging problems. WashU strives to create a positive employee experience where staff, faculty and trainees thrive, both personally and professionally. Our employees find meaning, connection and vitality in their work and life with a healthy work-life balance and support to learn, grow and make an impact at WashU, the community and the world. Louis Frequently Asked Questions Accommodation If you are unable to use our online application system and would like an accommodation, please email Postings Know Your Rights: Workplace Discrimination is Illegal Poster (English; Spanish)