Inventory Specialist - New York

Inventory Specialist

Perennials and Sutherland, LLC is one of the most respected and iconic names in the exclusively to-the-trade, luxury home furnishings, textiles and accessories market. Our company has dedicated over four decades to working with the very best in the design world to create and market truly unique and exquisite products. Everything we do and the elite clientele we serve is dedicated to making life more beautiful. Environments for life, architectural, landscape and beyond are what we live and breathe each and every day. Ours is more than a life of producing and selling products. Our people share a passion for creativity, design and art that is central to our daily lives. It's not just what we do but what we love. The Inventory Specialist is responsible for the organization, accuracy, and maintenance of all sample inventory and stockroom operations. This role supports the sales team and client experience by ensuring seamless access to materials, timely fulfillment of requests, and a consistently polished showroom environment. The position requires a proactive, detail-oriented individual who can self-manage, adapt to shifting priorities, and contribute to overall showroom success.

Sample Library Management

• Maintain a highly organized, accurate, and up-to-date stockroom of fabric, wallpaper, leather, finish, and material samples across all vendors.
• Ensure all samples are clearly labeled, categorized, and stored according to showroom standards for efficient retrieval.
• Track the movement of samples (incoming, outgoing, and in-use) to maintain real-time inventory accuracy.
• Conduct routine and monthly inventory audits to verify quantities, condition, and availability of all materials.
• Identify and remove damaged, outdated, or discontinued samples, coordinating replacements where needed.
• Continuously improve organizational systems to enhance efficiency and usability for the sales team.

Client Support and Fulfillment

• Accurately pull and prepare sample requests for clients and sales representatives with a high sense of urgency.
• Package samples with attention to detail, ensuring they meet presentation and brand standards.
• Manage daily shipping operations via preferred carrier, including label creation, tracking, and documentation.
• Maintain a sufficient level of product knowledge to assist in showroom activities as needed.

Data Entry, Reporting and Administrative Support

• Maintain accurate digital and/or manual inventory tracking systems.
• Generate regular reports on inventory levels, usage trends, and replenishment needs.
• Assist in tracking and ordering showroom supplies and Showroom installations.
• Communicate professionally with vendors regarding orders, discrepancies, and product updates.

Showroom Organization, Merchandising and Maintenance

• Apply basic mathematical skills and utilize measuring tools (ex: hammers, levels, tape measures) as needed.
• Maintain a clean, organized stockroom.
• Ensure the showroom floor is client-ready and aligned with brand standards daily.
• Install and merchandise new samples and collections in the showroom library and sales floor according to merchandising guidelines.
• Assist with showroom resets, seasonal updates, and product rotations.
• Operate facility equipment as required and assist with staging and movement of furniture, rugs, and accessories.
• Partner with sales and merchandising teams to maintain presentation standards.
• Help coordinate showroom maintenance projects with the Showroom Manager and third-party contractors (ex: painting, millwork, flooring, or other facility updates).

Physical Requirements

• Ability to safely lift and carry boxes, samples, and materials weighing 50 lbs or more.
• 70% Standing/Walking | 30% Seated

Benefit Offerings Include:

• Paid Time off of 15 days per year, accrued bi-weekly
• Eight Sick Days Per Year (or state-defined plans)
• 10 Paid Holidays
• Medical, Dental and Vision Insurance, including HDHP with HAS
• 401k Retirement Plan with Bi-Weekly Company Match
• Paid Parental Leave
• Company Paid Life Insurance and Long-term Disability Insurance
• Voluntary Benefits of Short-term Disability, Supplemental Life/ADD, Critical Illness, Accident, Norton, Hospital Indemnity
• Employee Assistance Program

Perennials and Sutherland participates in E-Verify and is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, creed, sex, pregnancy, sexual orientation, age, national origin or ancestry, physical or mental disability, genetic information, military/veteran status or other characteristics protected by law.

Whether it's the executive who offers visionary leadership, or the sales professional who won't settle for less than perfection, a business needs great people and a collaborative environment to thrive. We maintain, develop, and inspire talented professionals and craftsmen. Our investment in people, equipment, and facilities results in a positive engaging workplace and gives our company a competitive edge in the marketplace. We believe deeply that the "right" people are our greatest asset. We offer careers for smart, creative, high energy people driven to contribute in a team environment where everyone can win. We foster potential, celebrate success, and support every colleague. Perennials and Sutherland, LLC employees enjoy a vibrant office culture, welcoming and inclusive executive team, and fantastic work-life balance.

Perennials and Sutherland LLC