Workplace Experience Specialist Workplace Experience New York
$70k - $99.6kCheckout Ltd
Position Overview The Workplace Experience Specialist will be responsible for creating a seamless, engaging, and efficient workplace experience across all US offices. This role is central to ensuring office operations run smoothly, budgets are effectively managed, and employees feel connected through thoughtfully planned events and engagement activities. The ideal candidate is detail-oriented, resourceful, and thrives in a fast-paced environment with multiple stakeholders. This position is located in our NYC Office at 40 10th Avenue and follows a hybrid schedule of 4 days in office (Mon-Thu). Office Management & Front Desk Operations Front-of-House Excellence: Oversee daily NYC office operations, serving as the primary point of contact for guests, employees, and sub-tenants to ensure a professional arrival experience. Space Optimization: Manage seating arrangements, floor plans, and meeting room systems to support a dynamic hybrid work model. Safety & Security: Own all access protocols, including badge management, security system oversight, and compliance with health and safety standards. Facilities Liaison: Act as the lead point of contact for building management regarding maintenance, repairs, and office functionality. Logistics & Onboarding: Manage shipping/receiving, courier coordination, and the physical setup for new hire orientations. Vendor Management & Facilities Coordination Strategic Partnerships: Source and manage relationships with all US service providers, including janitorial, Food & Beverage (stocking/snack programs), and maintenance. Infrastructure Support: Coordinate office moves, expansions, and space planning in collaboration with Real Estate and Facilities teams. Procurement: Oversee the lifecycle of office supplies and equipment, ensuring high-quality standards and consistent stocking levels across all locations. Satellite Support: Provide remote operational guidance and "WeWork" access support for regional US employees. Employee Engagement & Cultural Programming Event Design: Strategize, plan, and execute a diverse calendar of in-person and virtual events, including Town Halls, wellness activities, and holiday celebrations. Departmental Support: Partner with business leaders to facilitate high-stakes gatherings such as leadership summits, team off-sites, and community initiatives. Culture Building: Collaborate with the People Team to champion engagement committees and translate company values into tangible workplace experiences. Communications: Manage internal announcements regarding office updates, events, and workplace initiatives. Financial Oversight & Operational Excellence Budget Tracking: Support monitoring of the Workplace Experience budget for all US offices, tracking monthly spend against forecasts and reporting variances to leadership. Financial Administration: Process purchase orders (POs) and invoices, ensuring accurate cost allocation in partnership with Finance and Procurement. Data-Driven Improvement: Implement tools to track Workplace KPIs, including event participation rates, budget adherence, and employee satisfaction scores. Feedback Loops: Monitor employee feedback channels to proactively identify and implement improvements to office design and services. Qualifications 3–5 years of experience in office management, workplace operations, or facilities management, preferably in a fast-growing or multi-office environment. Strong financial acumen with experience managing budgets, processing invoices, and vendor negotiations. Proven ability to organize and execute engaging events and employee programs. Excellent organizational, problem-solving, and multitasking skills with strong attention to detail. Strong interpersonal and communication skills; able to partner effectively across People, Finance, Procurement, and external vendors. Proficiency with workplace tools and systems (e.g., Coupa, Brex, Kastle Security, Sharebite, Google Workspace, Workday) is a plus. Bachelor’s degree in Business Administration, Hospitality, Human Resources, or related field preferred. Conversational Spanish is a plus. Physical & Work Environment Requirements Ability to perform duties in a professional office environment, including extended periods of standing, walking, and desk-based work. Ability to occasionally lift, move, or carry office supplies, equipment, and event materials (typically up to 25–30 pounds). Ability to set up meeting rooms, events, and office spaces, which may involve bending, reaching, and light physical activity. Ability to respond to on-site operational needs, including navigating multiple office areas throughout the day. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this role. Salary The New York base salary range for this full-time position is $70,000 - 99,600 + bonus + benefits. Our salary ranges are determined by role, level, and location. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. #J-18808-Ljbffr Checkout Ltd
$28 - $34 per hour
...Position Title: WORKPLACE EXPERIENCE COORDINATOR - NEW YORK, NY Salary: $28-$34 / hr. Rapport is a specialized division of FLIK Hospitality Group focused on all aspects of guest and employee services, meeting and event planning and conference center management. Distinct...SuggestedWork at officeLocal areaRemote workFlexible hours- ...Desk is looking for an experienced Senior Manager, Workplace Services to join their team in New York City. This role is pivotal for creating a positive workplace... ...lead a high-performing team focused on employee experience and workplace operations, ensuring alignment with...Suggested
$60k
...Ready to take your career to the next level? Join our top tier Workplace Experience Host Team at CBRE, where you'll collaborate with a diverse... ...large groups of employees. Comfortable meeting and engaging with new people with a warm demeanor, being able to assess...SuggestedWork at officeVisa sponsorshipFlexible hours- "Ready to take your career to the next level? Join our top tier Workplace Experience Host Team at CBRE, where you'll collaborate with a diverse group of associates to provide white glove hospitality to employees and clients, creating a wonderful workplace environment and...SuggestedWork at office
- JLL in New York is seeking a Hospitality Ambassador to create welcoming environments that enhance workplace experiences. This role combines front-of-house service with facilities coordination, ensuring all interactions reflect JLL's commitment to excellence. Candidates...Suggested
- Glocap Search is seeking a Workplace Experience & Events Coordinator in New York to create exceptional in-office experiences. You'll coordinate logistics for events, ensuring seamless execution while supporting daily office operations and maintaining a welcoming environment...Full timeWork at office
- A leading organization in New York is seeking a Workplace Experience Associate to oversee frontline support needs for personnel and guests. Responsibilities include managing support requests, maintaining workstations to high standards, and providing technical assistance...
- ...As the Workplace Experience Coordinator for our New York office, you will act as the operational heartbeat of the workplace, ensuring seamless daily operations for teams, clients and visitors. This role focuses on creating an environment where people can do their best...Work at office
$58k - $63k
...of contact for all office and workplace-related needs, managing the day... ...on onboarding logistics for new hires (workspace setup, welcome... ...support a positive workplace experience. Requirements: 1 to 3 years of... ...position is based and located in New York. Candidate must be eligible to...Work at office$55k - $70k
...We’re hiring a Workplace Experience Coordinator to join our People & Culture team at EMARKETER. The Role and Team The Workplace Experience Coordinator... ...& Requirements This is a hybrid role based out of our New York City office, with regular in office expectations. Applicants...Work at officeVisa sponsorshipRelocation package$60k - $70k
...About the Team The Workplace Experience team is dynamic and fast-growing. We collaborate to create an inspiring workplace for our amazing colleagues... ...ability to respond quickly to changing business needs. For New York Only - The estimated hourly rate for this position is...Hourly payLocal areaRemote workMonday to ThursdayFlexible hoursShift work$24.32 - $27.03 per hour
...Join to apply for the Workplace Experience Coordinator role at Premier Talent Partners 17 hours ago Be among the first 25... ...at Premier Talent Partners by 2x Get notified about new Workplace Coordinator jobs in New York, NY . Facilities & Operations Coordinator (Luxury)...Hourly payPermanent employmentContract workTemporary workPart timeWork experience placementWork at office$72k - $78k
...delivering on our promises. Job Title: Analyst, Workplace Experience A little bit about our team: You will be... ...Business Cases, etc. These may include new platforms, applications, products, and... .... Location & Hours Hybrid - USA - New York - 1633 Broadway. This position requires...Work experience placementWork at officeLocal areaRelocation- ...Front Desk Concierge / Workplace Experience Coordinator Pay Rate: $25-28/HR on W2 Hours: 40 hours/week (standard business hours, potential for slight flexibility) Location: 1133 Avenue of America, New York City, NY (Midtown) Replacement role; seeking a high-quality...Work at office
$36 per hour
...Location: New York City Reports To: Client Services Manager Position Summary The Workplace Experience Coordinator is a front‑of‑house and engagement‑focused role responsible for delivering a cohesive, hospitality‑driven workplace experience for employees, clients, and...Temporary workWork at officeWorldwide$80k - $105k
...collaboration actually work. The role We're looking for a creative, resourceful, and warm Workplace Experience Coordinator to elevate the day-to-day experience in our New York office. Our office exists because an Assembler felt strongly we should have one and moved...Full timeWork at officeMonday to Friday$38.46 per hour
...passionate about delivering a seamless, 5-star guest experience with professionalism, discretion, and attention to... ...Position: Executive Hospitality Concierge (Workplace Experience Coordinator ) Location: New York, NY 10153 Schedule: Monday-Friday, Day Shift...Work at officeLocal areaMonday to FridayDay shift- ...Location New York,NY Description Our client, the U.S.'s largest commercial real estate services firm, is seeking a polished and hospitality-driven Workplace Experience Coordinator to support a high-profile corporate office in Midtown Manhattan . This...Contract workWork at office
$25.25 per hour
...Member Experience Associate Industrious is the largest premium workplace-as-a-service provider and home to the highest-rated workplaces... .... As teammates, we encourage new ideas and toast every win. We're... ...within an easy commute of New York City. To help, our compensation...Hourly payPart timeWork at officeLocal areaFlexible hours- ...Workplace Exp Coordinator Location: 1133 6th Ave New York, NY 10036 Job Responsibilities: Professional, high-visibility corporate office environment requiring... ...-facing and sets the tone for the workplace experience, requiring a high level of professionalism,...Temporary workWork at office
$65k - $80k
Orchard Robotics in New York City is seeking a dedicated People Operations & Workplace Experience Associate to oversee daily office operations and support HR programs. You'll ensure a positive employee experience by managing onboarding, offboarding, and employee inquiries...Work at office$80k - $100k
Orchard is looking for a Workplace Experience Associate to own the day-to-day operations of our New York City office and support HR programs and processes across the company. You’ll be responsible for making sure the office runs smoothly and fostering a sense of community...Full timeWork at office$65k - $80k
Orchard is seeking a People Operations & Workplace Experience Associate in New York City. This full-time, in-office role involves managing office operations, supporting HR programs, and ensuring a positive employee experience. Ideal candidates should have 2+ years of administrative...Full timeWork at office$58k - $70k
...Workplace Concierge and Experience Coordinator Index Exchange is a globally trusted independent supply-side platform, powering intelligent decisioning... ...and Experience Coordinator role ensures that our New York office runs smoothly, efficiently, and up to Index standards...Work experience placementWork at officeLocal areaWorldwideMonday to FridayFlexible hours$80k - $100k
A24 Films is seeking a Workplace Experience Manager for their New York office. In this hands-on role, you'll ensure a polished office experience across six floors, managing daily operations and vendor relationships. The ideal candidate will have over 4 years of experience...Work at office- Doordashusa in New York City seeks a Senior Manager, Workplace Experience to enhance in-office employee engagement across global locations. This role is pivotal in shaping the company's culture through effective workplace strategies. You'll collaborate with multiple teams...Work at office
$85k - $110k
...parking into a seamless drive‑in, drive‑out experience for millions of Members to expanding our... ...seeking a passionate and proactive Senior Workplace Experience Lead to bring energy, creativity, and structure to our New York City HQ. This role blends the strategic with...Temporary workWork at officeLocal area$85k - $110k
Metropolis is seeking a Senior Workplace Experience Lead to manage operations at our New York City HQ. This role blends strategic and hands-on work, enhancing the employee experience and managing day-to-day operations. Key responsibilities include overseeing onsite operations...Work at office- JLL is seeking a Regional Workplace Manager to lead day-to-day facilities management operations at client locations in New York, ensuring exceptional workplace experiences that support productivity and employee satisfaction. The ideal candidate will have over 5 years of...Full time
- ...a highly capable Facilities Manager in New York to oversee a dynamic corporate environment... ...operational excellence, employee experience, and collaboration with cross-functional... ...will have 7-15+ years of experience in workplace operations, strong vendor management skills...
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