Senior Proposal Coordinator

Senior Proposal Coordinator

Together, we own our company, our future, and our shared success. As an employee-owned company, our people are Black & Veatch. We put them at the center of everything we do and empower them to grow, explore new possibilities and use their diverse talents and perspectives to solve humanity's biggest challenges in an ever-evolving world. With over 100 years of innovation in sustainable infrastructure and our expertise in engineering, procurement, consulting and construction, together we are building a world of difference.

The Opportunity As a Senior Proposal Coordinator, you'll lead proposal efforts from kickoff through submission, partnering with engineers, technical leaders, and subject matter experts to develop client-focused, compliant, and visually compelling proposals. No two pursuits are the same. One day you may be shaping win themes and messaging strategies; the next, coordinating reviews, developing layouts, or preparing teams for interviews. If you thrive in a fast-paced environment where organization, creativity, and collaboration come together, this role is for you.

The Team If you love creativity, strategy, and winning work that makes a difference, we want to hear from you. At Black & Veatch, we help communities around the world address their most critical infrastructure challenges. Our Water business partners with utilities to deliver solutions that collect, store, move, and treat water, wastewater, and stormwater—improving quality of life for millions of people. Our Sales & Pursuits team plays a vital role in securing that work. We bring together strategy, storytelling, design, and collaboration to create compelling proposals that help clients choose Black & Veatch. Join a talented team of proposal professionals, graphic designers, and pursuit strategists who are passionate about producing high-quality, winning submissions.

Key Responsibilities

• Lead proposal development activities, including kickoff meetings, schedules, reviews, production, and interview preparation.
• Guide teams in developing win themes, client-focused messaging, and strategic content.
• Create and format proposal documents using Adobe InDesign.
• Coordinate graphic development and contribute simple graphics and visual concepts.
• Research, gather, and develop proposal content, including drafting non-technical sections.
• Manage pursuit schedules, milestones, and compliance requirements.
• Review and edit proposals for clarity, quality, consistency, and accuracy.
• Support multiple concurrent proposals while maintaining high standards and attention to detail.
• Coordinate interview presentations, resumes, project descriptions, organizational charts, and other proposal materials.
• Facilitate proposal meetings and collaborate across multidisciplinary teams to drive successful outcomes.

Why You'll Enjoy This Role

• Collaborate with talented professionals across engineering, design, and business development.
• Influence winning strategies and contribute directly to business growth.
• Work on meaningful infrastructure projects that positively impact communities.
• Build a diverse portfolio of proposals ranging from local projects to nationally recognized programs.
• Be part of an inclusive, supportive team that values innovation, collaboration, and continuous learning.

Preferred Qualifications

• Experience in a fast-paced, deadline-driven AEC (Architecture, Engineering, and Construction) environment.
• Advanced skills in Adobe InDesign required; Photoshop and Illustrator experience a plus.
• Experience leading proposal teams and coordinating complex pursuit efforts.
• Strong writing, editing, proofreading, and communication skills.
• Strong organizational, critical-thinking, and problem-solving abilities.
• Ability to manage competing priorities and deadlines with confidence.
• A collaborative, proactive approach and a passion for delivering high-quality work.

Minimum Qualifications

• Bachelor's Degree or equivalent experience
• 2+ years related experience

All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.

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