Administrative Assistant

Job Description

A typical day includes 50% team support and adhoc tasks, 25–30% executive-level support, and 20–25% coordination and execution of team events.

The ideal candidate for this position will be highly collaborative. This individual must thrive in a fast-paced environment, with the ability to prioritize and multi-task across a variety of projects. This role will require performing a variety of complex administrative functions for all levels of management including external business partners.

Calendar Support for two individuals

Studio Calendar Management – Schedule / Send as needed

Travel Booking

Expense Reconciliation and Reports

Conference Room Calendar Management

Conference Room Maintenance

Building Access Management

Team Support

Space Support – maintain documentation, compliance

Meeting Support – space reservations, logistics, catering as needed

Event Support – set up/tear down, catering (planning, ordering, supervising/POC, billing reconciliation)

Storage Organization and Downsizing

Hardware & Peripheral Management

Project Management & Support as needed

Executional XGS Support as needed – catering & other logistics

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to View email address on click.appcast.io learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy:

Skills and Requirements

Calendar Support for two individuals

Studio Calendar Management – Schedule / Send as needed

Travel Booking

Expense Reconciliation and Reports

Conference Room Calendar Management

Conference Room Maintenance

Building Access Management

Team Support

Space Support – maintain documentation, compliance

Meeting Support – space reservations, logistics, catering as needed

Event Support – set up/tear down, catering (planning, ordering, supervising/POC, billing reconciliation)

Storage Organization and Downsizing

Hardware & Peripheral Management

Project Management & Support as needed

Executional XGS Support as needed – catering & other logistics