Accounts Payable Specialist

Collaborative people. Progressive builders. Consistently recognized as a best workplace, and for our commitment to safety, sustainability, and community partnerships, BNBuilders hires the very best in the construction industry and strives to create an environment that encourages innovation, responsibility, and client satisfaction. If you are looking to be a part of an open, supportive team and receive exciting challenges that promote personal and professional growth, look no further than BNBuilders! Job Summary The Accounts Payable Specialist II is responsible for accurately and efficiently processing vendor invoices, purchase order matching and review, verifying payments, reconciling accounts, and maintaining financial records within the accounts payable department. This role involves advance understanding of accounts payable processes and more complex tasks and responsibilities compared to a junior role. Salary Range $25.50 - $34.00 hourly, $53,040.00 - $70,720.00 annually (companywide). Pay is based on a number of factors including market location. Benefits Group medical, vision, and dental insurance, including a choice of two benefit plans – a PPO plan and a High Deductible/Health Savings Account plan with company contribution to HSA. Company‑paid short and long‑term disability plans, group life insurance, and AD&D plans. Vacation accrued on a weekly basis at a full‑time annualized equivalent rate of 15 days (3 work weeks) per year. Sick leave accrued at 1 hour of sick leave for every 30 hours worked with an annual carryover of 80 hours. 10 paid holidays each year. Paid parental leave. Annual discretionary bonus based on company profitability and your manager's assessment of your performance. A 401(k) savings plan under which BNB matches the first 3 percent of your deferral with a 100 percent match and the next two percent with a 50 percent match for a total matching contribution of 4 percent of your pay. You are immediately 100 percent vested in all contributions (including BNB match). We provide both traditional (pre‑tax) and Roth (post‑tax) contribution options. We are proud to be an employee‑owned company. This means you get an ownership stake in BNB through a benefit called an Employee Stock Ownership Plan (ESOP). It is 100 percent company‑funded and is invested in BNBuilders stock. You can participate in this long‑term plan after you complete 1 year of service (with at least 1,000 hours). Job Responsibilities Timely and precise administration of all advanced invoices, vouchers, disbursements, and intercompany transactions. PO matching and receipt posting and identification of improvements for resolution support and to enhance AP workflow efficiency and accuracy. Generating, reviewing, and distributing weekly invoice and purchase order status reports to Operations/Projects Teams. Processing and reviewing expense reports and advanced check requests, including tax‑related and Union EFT/ACH requests. Maintaining vendor records, reconciling aging reports, and facilitating effective communication with vendors and internal stakeholders to resolve issues and provide relevant information. Reconciling revolving credit card transactions and maintaining documents for audit support and financial report preparation. Posting and verifying details of funds disbursed on behalf of the company and deposits received—such as rebates and discounts—to ensure they are recorded and allocated into the company database and maintained as active records. Processing cost entries and adjustments, ensuring recurring entries are processed, adjusted, or terminated at appropriate trigger points. Administering vendor accounts, maintaining current W‑9 records for annual 1099 reporting, assisting with month‑end closing, and other special projects as assigned. Assisting with training on AP procedures and systems and participating in special projects and related duties as assigned. Qualifications Strong Accounts Payable experience with an understanding of accounting and AP processes. Construction industry experience preferred. Strong analytical and problem‑solving skills, strong organizational skills, exceptional communication, and customer service rapport. Ability to work as a highly cooperative and collaborative member of a professional team. Proficiency in Microsoft Word, Excel, and Outlook required. Experience with automated invoice processing systems. Proficiency in utilizing accounting ERP systems such as CMiC, Sage 100/Sage APA (Beanworks), Sage AP‑PO process, and Power BI dashboard reports. Ability to handle a fast‑paced environment while maintaining accuracy. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position, the employee is frequently required to sit, communicate, reach, and manipulate objects, tools or controls. The position requires mobility. Duties involve moving materials weighing up to 10 pounds on a regular basis and up to 25 pounds on an occasional basis. Manual dexterity and coordination are required over 50 percent of the work period while operating equipment such as a computer keyboard, mouse, calculator and similar machines. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. BNB believes in collaboration, team building, and a strong supervisor/employee relationship. To accomplish this, the duties of this role are not performed in a remote capacity, and we expect that all employees will complete work in an office/job site setting. This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. Our Commitment to Diversity and Inclusion At BNB, diversity, equity, and inclusion are the driving forces in which our culture is built. We recognize that our unique and vast differences bring a richness to our lives and work environment. This fosters stronger, more meaningful relationships within our company and the communities in which we serve. Our mission is to strive to provide an environment that is respectful, safe, fair, and inclusive, so that we can be stronger, wiser, and better together. Note: BNBuilders retains the discretion to add to or change the duties of this position at any time. Note: BNBuilders participates in E-Verify and will provide the federal government with Form I-9 information. For more information, please visit #J-18808-Ljbffr