Workplace Administrative Coordinator

We are seeking a Part-time Workplace & Administrative Coordinator to support the daily operations of our office (part-time). This is a hands-on role encompassing front desk responsibilities, facilities coordination, and team event planning. The ideal candidate is organized, dependable, and able to manage multiple priorities in a dynamic environment. A proactive mindset and strong sense of ownership are essential to success in this role.

Daily Tasks

• Welcome and assist guests, clients, and staff with a polished, professional presence befitting a financial services environment.
• Oversee facilities day-to-day: space readiness, vendor scheduling, maintenance coordination, and building access protocols.
• Manage procurement of office supplies, kitchen stock, and equipment through vendor portals and local pickups as needed.
• Coordinate internal meeting logistics — room reservations, catering, A/V setup, and post-meeting cleanup.
• Support planning and execution of company events, team gatherings, and client-facing activities.
• Own the mailroom function: receiving, sorting, and routing packages and correspondence; managing courier and post office relationships.
• Maintain scheduling systems for shared resources, including conference rooms, desks, and training spaces.
• Assist with budget tracking for office and facilities spend; support documentation and process improvement initiatives.
• Flex into ad hoc administrative and operational projects across departments as business needs evolve.

Requierments

• Background in workplace operations, administrative support, facilities coordination, or executive assistance.
• High degree of professionalism and discretion — this role operates in a client-facing, regulated industry environment.
• Proactive by nature; identifies what needs to be done and handles it without waiting to be directed.
• Calm and organized under pressure, with the ability to reprioritize quickly when the day changes on you.
• Strong written and verbal communication skills; comfortable interfacing with leadership, vendors, and external guests alike.
• Proficient in Microsoft 365 (Outlook, Excel, Word, PowerPoint, MS Forms).
• Tech-comfortable and able to troubleshoot basic office tech, and self-sufficient when learning new platforms.
• Availability to work part-time Monday - Friday in the Kansas City Metropolitan Area.
• Compensation: $18 - $25/hr.