HR Administration Coordinator

Job Description

Job Description

***US Citizenship Required*** ***NO VISA SUPPORT or C2C*** ***On-site in OKC Required*** Position Summary The HR Administration Coordinator provides essential administrative support to the Human Resources department, ensuring accurate and timely processing of HR documentation and employee records. This role manages HRIS data entry and maintenance, supports onboarding and offboarding activities, organizes personnel files, and assists with routine HR communications. Reporting directly to the HR Manager, the position helps maintain smooth, compliant HR operations through strong attention to detail, clear communication, and confidentiality. Essential Responsibilities Human Resources Support Maintain accurate employee data by performing HRIS updates, data entry, and record changes. Support the onboarding process by coordinating background checks, preparing documents, and entering new hires into internal systems. Assist with offboarding by completing administrative tasks and ensuring all system updates and logistics are completed. Maintain up‑to‑date organizational information related to employees, supervisors, and department changes. Provide administrative support for engagement initiatives and committee activities. Assist with planning and coordinating company events, including logistics and meal arrangements. Organize and digitize historical HR documents and personnel files. Collect and prepare documentation for audits and other compliance needs. Generate and distribute HR reports to managers as needed. Coordinate companywide notifications, announcements, and general communications. Support seasonal or company initiatives, including gift programs and recognition activities. Process referral payments and track related documentation. Assist with leave administration by tracking paperwork, updating systems, and maintaining accurate records. Review invoices and related documentation prior to approval routing. Provide general administrative support to the HR team.

Executive Support Provide administrative assistance to the CEO, including scheduling, calendar coordination, communication support, and preparation of meeting materials. Assist with routine administrative tasks that support executive workflows and organizational priorities.

Job Requirements 2-3 years of experience in HR support, administrative roles, or office coordination. HRIS experience is required; experience with BambooHR is a plus. Strong organizational and time‑management skills with high attention to detail. Ability to handle confidential information with discretion and professionalism. Excellent communication skills, both written and verbal. Proficiency in Microsoft Office and the ability to learn HR and administrative systems quickly. Strong problem‑solving skills and the ability to manage multiple priorities in a fast‑paced environment. Positive, service‑oriented attitude and ability to collaborate effectively with employees at all levels.

Position Benefits: As a full-time employee of Long Wave, you are eligible for our benefits package including: Competitive Salary Medical, Dental & Vision coverage 401k Educational Assistance Life Insurance Employee Assistance Programs & Work/Life Solutions Paid Time Off This position’s standard work schedule is a 9/80. The 9/80 schedule allows employees who work a nine-hour day Monday through Thursday to take every other Friday off.

EOE AA M/F/Vet/Disability