Business Assistant II

Business Assistant II

Position Information

Recruitment/Posting Title - Business Assistant II

Job Category - Staff & Executive - Administrative & Support

Department - Cornwall Center Metro Studies

Overview - Since it was established in 2000, the Joseph C. Cornwall Center for Metropolitan Studies has been a signature component of Rutgers University-Newark's commitment to be an anchor institution for the metropolitan area. Cornwall's specific role is bringing the campus's intellectual talent and other resources to bear on the challenges of revitalizing Newark and similar communities in the region and state. To this end, the Center sponsors research projects, publications, conferences, symposia, seminars, workshops, public forums, and incubates projects translating research into effective practice. In all its work, Cornwall is especially concerned with supporting the most vulnerable urban populations.

Posting Summary - Rutgers University Newark, an urban public research anchor institution located in Newark, New Jersey, a city of promise, is seeking a Business Assistant II. This position will report to the Associate Director Supervisor to provide administrative support in the preparation and maintenance of fiscal accounts for the Cornwall Center. This person may serve as a point of contact between Rutgers Administrative Offices and Center researchers and program staff to clarify and/or obtain additional information that assists with submitting requisitions and processing payments. This position is responsible for and not limited to the following:

• Maintains a shadow system for profit & loss of each program administered by the Center and uses Oracle Cloud and Marketplace, Tableau financial system, and open commitment reports by natural account.
• Reviews general ledger and other reporting systems on a regular basis to ensure fiscal compliance, reconciles accounts, and maintains accurate internal records for income and expenses on all accounts.
• Prepares paperwork necessary to maintain accounts in good standing.
• Works with university departments for purchasing matters and payment of hourly employees and consultants.
• Coordinates with staff on all supply orders and manages requests from Center staff.
• Communicates as needed with vendors and university offices such as Purchasing and Accounts Payable.
• Assists the Associate Director Supervisor in reconciling payroll to the general ledger.
• Performs daily business and related administrative activities evaluates and prepares travel reimbursements, assures compliance with university policy.

FLSA - Nonexempt

Grade - 03

Salary Details

Minimum Salary - 52602.480

Mid Range Salary - 64788.980

Maximum Salary - 76975.480

Offer Information - The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits - Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits (when applicable) Life insurance coverage Employee discount programs

Position Status - Full Time

Working Hours

Standard Hours - 37.50

Daily Work Shift - Day

Work Arrangement - Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the View email address on click.appcast.io Application System.

Union Description - URA-AFT Administrative

Payroll Designation - PeopleSoft

Seniority Unit

Terms of Appointment - Staff - 12 month

Position Pension Eligibility - ABP

Qualifications

Minimum Education and Experience - Requires a bachelor's degree or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of generally accepted accounting principles and practices.

Certifications/Licenses

Required Knowledge, Skills, and Abilities - Requires a bachelor's degree or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of generally accepted accounting principles and practices. Requires good communication skills and computer literacy. Requires experience with Microsoft Suite, specifically Excel, is preferred. Requires knowledge of the federal grants process and familiarity with the Marketplace, Tableau, and Oracle reports are preferable.

Preferred Qualifications - Knowledge of Oracle Cloud systems and PeopleSoft. Must be comfortable with technology and willing to upgrade and learn new skills as needed to perform job functions. Minimum of 2 years' experience in a position providing business/administrative support.

Equipment Utilized - Oracle Cloud System and Tableau.

Physical Demands and Work Environment

Special Conditions

Posting Details

Posting Number - 26ST1411

Posting Open Date - 07/07/2026

Special Instructions to Applicants

Regional Campus - Rutgers University-Newark

Home Location Campus - Rutgers University-Newark

City - Newark

State - NJ

Location Details

Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: