Construction Project Coordinator

Job Title: Construction Project Coordinator
Location: Milwaukee, WI – Onsite (4–5 days per week)
Type: Direct-Hire, Full-Time
Compensation: Competitive salary ($65-70K+ plus discretionary annual bonus), Parking, Access to Healthcare, Dental, and Vision Insurance Plan of Choice, and 401K

Summary
Chamberlain Advisors is currently seeking a Project Coordinator for our client, a nationally recognized design-build organization specializing in commercial construction and renovation projects. This position will support Construction Project Managers in the coordination, administration, and execution of multiple projects simultaneously.

The Project Coordinator will play a critical role in maintaining project schedules, coordinating documentation, supporting procurement efforts, managing subcontractor communications, and ensuring projects progress efficiently from preconstruction through closeout. The ideal candidate will possess strong organizational skills, excellent communication abilities, and experience supporting construction projects in a fast-paced environment. Click Now to Apply!

What You Will Be Accountable For

• Support Project Managers across multiple active construction projects.
• Assist with project scheduling, planning activities, and administrative coordination.
• Attend project meetings and document meeting minutes and action items.
• Create, update, and maintain project tracking tools, checklists, and documentation.
• Monitor project timelines and help ensure milestones and deadlines are achieved.
• Research project locations and identify qualified subcontractors and vendors.
• Compile bidder lists and solicit subcontractor participation for project opportunities.
• Track bid coverage to ensure all project scopes are adequately represented.
• Issue addenda and project communications to bidders, subcontractors, and field personnel.
• Assist with procurement activities and resource coordination throughout the project lifecycle.
• Create and maintain projects within project management and bidding software platforms.
• Prepare, distribute, and track subcontracts, purchase orders, and change orders.
• Maintain accurate project files and documentation.
• Verify and track subcontractor insurance certificates and compliance requirements.
• Coordinate project submittals and distribute information to internal teams and subcontractors.
• Collaborate with project management, design teams, field personnel, subcontractors, and vendors.
• Assist with the distribution of plans, specifications, samples, and project materials.
• Support project closeout activities, including collection of warranties, operations and maintenance manuals, and final documentation.
• Compile and distribute project warranty packages and closeout documentation.

What Qualifications You Need

• High School Diploma or equivalent required.
• 2–4 years of experience supporting construction projects in a Project Coordinator, Project Administrator, Construction Coordinator, or similar role.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and Teams.
• Experience maintaining project documentation and coordinating project workflows.

Preferred:

• Associate's or Bachelor's degree in Construction Management, Business Administration, or a related field.
• Understanding of commercial construction processes, terminology, and project lifecycles.
• Experience working with project management software platforms such as Procore, Pipeline, or similar systems.
• Experience supporting bidding, procurement, subcontract administration, and project closeout activities.

Why Work with Chamberlain?
Chamberlain Advisors is a veteran-owned business that provides human capital solutions across a wide range of industries and engagement types. Chamberlain candidates benefit from our unique hiring and interviewing process which has been designed to increase the likelihood that they will be successful in their job searches. This is achieved through our 5-step recruitment process, ensuring a top-of-the-line candidate experience. Find out what makes us different; apply to Chamberlain today.

Equal Employment Opportunity
Chamberlain Advisors provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Chamberlain Advisors complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Chamberlain Advisors expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Chamberlain Advisors' employees to perform their job duties may result in discipline up to and including discharge.

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