Administrative Assistant

Job Description

Job Description

Job Description
Interview: Onsite Interview
Shift: Monday to Friday 8:00 am to 5:00 pm

Role focus: Legitimate clerical/administrative support within EHS

Key qualifications:
Strong Excel skills
Prior safety or EHS-related experience (this is key)
Proven reliability in administrative/clerical work

Purpose Of The Job
The EHS Assistant reports directly to the Environmental Health & Safety (EH&S) Leader/Site Leader at the Houston Roofing & Asphalt Plant. The position will work with leadership and plant team members across the site to support a strong proactive safety culture and an effective, efficient, and compliant safety process.

Principal Duties And Responsibilities:
Plant and Environmental Safety
Lives the Safety Stand and meets all safety requirements. Safety is a condition of employment.
Take personal ownership to work safely and hold other team members to the same high standards of safety
Notify supervisor immediately of any accident, near miss or on- the -job injury when it occurs no matter how insignificant it may seem.
Participates in the safety, quality, autonomous maintenance, TPM and housekeeping programs as established within the plant; including but not limited to Focused Improvement Events, Safety Committee, Training, etc.
Performs job tasks to reduce environmental impact and adheres to the environmental regulations and recycling procedures for waste disposal.
Complies with all plant rules and safety regulations.
Performs cleanup duties at workstations and/or equipment/machinery.
Communicates safety concerns and/or equipment problems/abnormalities to appropriate personnel, maintaining strong communication with the appropriate line section operators to ensure immediate action is taken for product out of spec.
Inspect vehicles (including PIVs, golf carts, etc.) before use and throughout shift, keeping all equipment clean and operational.

TPM
Participates in plant TPM initiatives - completing activities associated with TPM tasks (adheres to CILT standard, 5S).
Continues to use TPM methodology to gain a better understanding of the equipment.
Identifies and participates proactively in learning opportunities and develops expertise in those areas.
Utilizes Focus Improvement tools to problem solve.
Works to achieve zero injuries, zero defects and zero losses.
During PM days, uses time effectively to bring equipment to optimal condition for zero losses.
Assists with teaching about DM and Step Boards.

Safety
Spend time on the floor, look for safety hazards, and talking with employees
Assist operators and maintenance with new/modified process & equipment
Conduct facility safety audits and monitor auditing process to verify compliance
Assist/coordinate resolution of safety cards, Behavior Based Safety Observations, hazard hunts, and safety work orders
Perform and document assessments, inspections, audits, and investigations: SPCC, SWPPP, VPP, LTT, Contractor, Safe Work, Guarding, Arc Flash, etc.
Maintain 1st Aid/CPR/AED training focusing on advanced training to be able to assist at a higher level as needed
Maintain EH&S tracking spreadsheets, SharePoint sites, logs, and communication boards (and post in operations areas according to schedule/needs)
Provide regular feedback to leadership, supervisors, and operators on safety programs, training results, and completion statuses
Provide visitor, contractor, and new hire safety orientation including delivering and grading quizzes and examinations.
Track, issue, audit, and update permits (internal and external) and review
Issue, monitor, review, and update in-house permits. Monitor, review, and update regulatory permits
Issue, Monitor, and Participate in Safety Awareness for Effectiveness (SAFE) and Critical 6 Programs
Inventory, issue, coordinate and track EHS-related items/vouchers: PPE, LTT locks, MSDS, safety glass program, safety shoes, etc.
MSDS review of new chemicals (Right to Know)
Accomplish critical metrics regularly to ensure continuous improvement in the processes that lead to a 100% engaged safety culture on the floor
Participate in Safety Committees, VPP teams, and JHA/RCA/SOP activities

Environmental
Collect data, assist with, and file reports for storm water DMR, waste, Tier II, water board, TRI, emissions, GACT, etc.
Storm Water Inspections
Spill Prevention Control and Countermeasure Inspections
Circle chart reviewing/correcting
Environmental PMs completed and filed
other environmental tasks as assigned

Other
Demonstrate the ability to effectively communicate.
Support the training and development of colleagues.
Demonstrates flexibility to changing priorities as business needs dictate.
Identifies and participates proactively in learning opportunities, and develops expertise in those areas.
Follows standard operating procedures and processes.
Can and is willing to make decisions. Knows the chain of command to get support.
Regular Attendance on site. Mostly days shift, with some afternoons or nights depending on need.
All other duties as assigned or needed.

Job Requirements
Education and Experience
High School Diploma or GED equivalence
Computer proficiency with Word, Excel and PowerPoint is preferred
Basic mechanical knowledge and TPM Methodology

Knowledge, Skills, and Abilities
Proficiently demonstrate math and communication skills
Ability to read and understand Technical Manuals and Specification Sheets
Solid working knowledge of Microsoft Outlook, Excel, PowerPoint and Word
Maintain certifications and skill sets necessary to train employees
Ability to facilitate training in various formats
Ability to implement and maintain the Learning Management System within Talent Center
Must be self-motivated to work independently and in a group, and meet targets
Must have strong attention to detail
Visual acuity necessary for interpreting and updating diagrams, taking emissions readings

Essential Physical Requirements/Work Environment
The employee should possess the ability to:
Must remain drug free
Exposure to dust/dirt/fumes/fiberglass
Ability to work in wet environments: including head and feet
Industrial manufacturing environment with extreme temperature variation
Exposure to sounds or noise levels that maybe uncomfortable (hearing protection is provided)

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position.
Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.
A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties.
All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.
To perform this job successfully, the incumbents(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently.
Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others.
The requirements listed in this document are the minimum levels of knowledge, skills, and abilities.
This document does not create an employment contract, implied or otherwise, other than an at will relationship.