Business Process Specialist

The Kansas Public Employees Retirement System (KPERS), located in Topeka, is more than a pension system — we’re a people-focused organization committed to supporting Kansas public employees throughout their careers and into retirement. We provide disability, death, and lifetime retirement benefits that protect those who dedicate their work to serving the public. Why You'll Love Working Here Do you enjoy solving problems, improving processes, asking thoughtful questions, and bringing people together to find better solutions? We are looking for a customer-focused professional who thrives on accuracy, collaboration, continuous improvement, and meaningful work that directly impacts the people we serve. As the Business Process and Quality Specialist you will play a critical role in helping KPERS deliver accurate, timely, consistent, and high-quality service to members, retirees, beneficiaries, employers, and other stakeholders. What You’ll Do Working under the direction of the Chief Benefits Officer, you will review transactions and processes to identify gaps in training, skills and knowledge. You'll investigate issues, recommend solutions, and work with teams across Benefits & Member Services to turn those solutions into results. In this role you will: Manage training, issues, and quality assurance logs; document problems, coordinate resolutions, develop communication and education strategies, and report outcomes to leadership. Identify recurring issues, service gaps, process breakdowns, and operational risks; recommend improvements to enhance member satisfaction, efficiency, compliance, and service delivery. Review, develop, test, and refine business processes, policies, systems, and applications in collaboration with staff and leadership to ensure accurate, consistent, and effective member services. Establish and monitor quality standards by testing transactions, evaluating performance, documenting results, maintaining QA procedures, and implementing process or system improvements. Prepare quality assurance reports and documentation by collecting, analyzing, and summarizing operational data and customer feedback; conduct customer satisfaction surveys and recommend improvements. Troubleshoot and support operational and transaction-based activities, including complex or out-of-scope assignments, to ensure accuracy, consistency, regulatory compliance, and continuity of service. Provide backup member and employer support through InfoLine and other service channels, delivering accurate and current guidance on retirement, disability, insurance, service credit, forms, laws, and benefits. What We’re Looking For We're looking for someone who combines analytical thinking with a genuine commitment to customer service. Qualifications and Requirements Five years of professional experience in quality assurance, business process improvement, benefits administration, retirement services, customer service operations, or a closely related field. Experience should include analyzing business processes, identifying trends, and developing recommendations to improve quality and efficiency. Experience in a governmental, pension administration or benefit claim environment is preferred. A degree in business administration, public administration, accounting, or related field may be substituted for two years of the required experience Additionally, candidates should have the following: Ability to contribute to quality control requirements, plans and reports. Ability to document business processes and quality assurance of BMS services. Ability to document and troubleshoot errors. Ability to analyze and understand complex data requirements. Ability to read, interpret and apply laws, regulations, rules and business processes. Ability to handle multiple priorities and deadlines. Ability to listen effectively and process information quickly to provide quick and accurate responses in high pressure and critical situations. Ability to consistently exhibit work behaviors consistent with KPERS core values of service, integrity, respect, accountability, innovation and teamwork. Ability to maintain positive working relationships with a diverse group of people and to work effectively within a team. Ability to explain complex information to others in an understandable manner. Proficiency using Microsoft SharePoint, Word, Excel and Scribe to capture processes and create documentation. Excellent oral and written communication skills. Excellent work ethic. Strong attention to detail. Commitment to excellent customer service. Why Join KPERS? Business process and quality assurance at KPERS is about much more than checking boxes. It's about protecting the quality of the member experience. Every accurate transaction, clearly explained benefit, improved process, and resolved issue can make a meaningful difference for someone planning for retirement, navigating a disability, dealing with the loss of a loved one, or making an important financial decision. If you are curious, collaborative, detail-oriented, and passionate about getting the right result for the customer, we want to hear from you. Equal Employment Opportunity The State of Kansas is an Equal Opportunity Employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. How to Claim Disability Hiring Preference Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager. To receive Disability Preference – applicants must apply for this job through the State of Kansas Careers Center at View all jobs, then filter by our name – Ks Public Employees Retirement System. Learn more about claiming Disability Hiring Preference on the Kansas Department of Administration website. How to Claim Veterans Preference Former military personnel or their spouse that have been verified as a 'veteran'; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager. To receive Veterans Preference – applicants must apply for this job through the State of Kansas Careers Center at View all jobs, then filter by our name – Ks Public Employees Retirement System. Learn more about claiming Veteran’s Preference Learn on the Kansas Department of Administration website. #J-18808-Ljbffr