Administrative Assistant

Job Description

Job Description

Create Your Experience of a Lifetime!

Come work and play in the mountains!  Whether it’s your first-time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering!) a passion for the outdoors while building lifelong connections with teammates and guests from around the world.

With 40+ resorts across 3 continents, you can join our team for a season or stay to build a career. From day one, you'll receive some of the highest compensation rates in the industry, free Epic pass(es) along with free ski and snowboard lessons, 40% retail discounts, the chance to grow through Epic Service - our leading training and development experience, and wellness benefits to fuel your success.

Candidates for year-round positions are reviewed on a rolling basis. Applications will be accepted up to 90 days after the posting date, or until the position is filled (whichever is first).

Job Benefits

• Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons 
• MORE employee discounts on lodging, food, gear, and mountain shuttles
• 401(k) Retirement Plan 
• Employee Assistance Program
• Excellent training and professional development
• Referral Program
  
  

Full Time roles are eligible for the above, plus:

• Health Insurance; Medical Insurance, Dental Insurance, and Vision Insurance plans (for eligible seasonal employees after working 500 hours)
• Free ski passes for dependents
• Critical Illness and Accident plans

Job Summary:
Support the Lodge at Vail Engineering team through accurate financial tracking, work order coordination, owner and HOA billing, and daily office administration. This role works closely with Engineering leadership, contractors, and other departments to keep maintenance operations, projects, and records organized and on schedule.

• Starting Wage: $21.04/hr - $24.75/hr
• Employment Type: Year Round 
• Shift Type: Full Time hours available
• Minimum Age: At least 18 years of age 
• Housing Availability: Yes  

Job Responsibilities:

• Maintain Engineering spending records and checkbook; assist with budgets and forecasts; create, track, and receive purchase orders; process invoices and manage Coupa entries and manual accruals.
• Coordinate IQTrac work orders and tasks, including assignments, follow-up, outside contractor scheduling, and review and editing of parts and labor charges for hotel, owner, LACA, and VMC work.
• Process owner billing and prepare monthly HOA invoices with supporting documentation; gather applicable parking, housekeeping, telecom, and Loss Prevention charges; coordinate approval and submission to Accounts Receivable.
• Support capital projects by coordinating bids, schedules, purchase orders, receiving, tracking, and invoice processing.
• Maintain electronic files and audit binders, including fire safety, pest control, pool logs, elevator records, preventive maintenance documentation, purchase orders, packing slips, invoices, and open service or supply orders.
• Handle Engineering office correspondence by phone, email, and mail; maintain forms, coordinate contractor follow-up, and review and address Engineering-related Market Matrix items.
• Other duties as assigned.

Job Requirements:

• Experience in administrative support, accounting coordination, purchasing, or a similar office role; hospitality or facilities experience preferred.
• Proficiency with Microsoft Office, especially Excel and Outlook; ability to learn and use IQTrac, Coupa, and other business systems.
• Strong organizational skills, attention to detail, and ability to manage deadlines, financial records, and multiple competing priorities.
• Professional communication and collaboration skills, with the ability to work effectively with Engineering leadership, hotel departments, vendors, and contractors.

The expected pay range is $21.04/hr - $24.75/hr. This is the pay range we reasonably expect to pay for this position. Individual compensation decisions are based on a variety of factors.

In completing this application, and when submitting related documentation, applicants may redact information that identifies their age, date of birth, and/or dates of attendance at or graduation from an educational institution. 

We follow all federal, state, and local laws including restrictions on child/minor labor. Minors hired into this position will not be asked or permitted to engage in any activities restricted to adult workers.

Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.

Requisition ID  518594
Reference Date: 10/28/2026 
Job Code Function: Administrative