Administrative Assistant Level 3

Administrative Assistant Level 3

Northrop Grumman's Launch Systems is seeking an Administrative Assistant Level 3, located in Chandler, Arizona. This role will provide administrative support to programs in a fast-paced aerospace environment, as well as overall program support coordination; facilities, onboarding, IT/IS, and training. This is a full time, on-site position; relocation assistance is not available.

Essential functions consist of (but not limited to):

• Maintain professional demeanor and act with integrity with all levels of the organization
• Provide support to leadership and team to gather or convey relevant information
• Maintain busy and dynamic calendars for multiple staff members and coordinate meetings, including customer visits, over a variety of locations and facilities
• Coordinating calendars, travel arrangements, expense reports and all forms of correspondence
• Plan and provide logistical support to leadership and the leadership team, including scheduling internal and external meetings, coordinating lunch and lunch meetings, and coordinating special events
• Utilizing Microsoft Office Suite for communications, reporting, presentations and other various tasks (i.e. coordinate calendars and meetings, assembling presentations, documenting processes and knowledge sharing)
• Procure material and supplies to support organization using corporate card and internal purchasing systems
• Answer questions relating to office operations and established policies and procedures
• Strong interpersonal, organizational, and problem-solving skills
• Ability to troubleshoot and work with minimal supervision
• Ability to be an exceptional team player, interface well at all levels in the organization
• Ability to be collaborative, proactive, self-motivated, well-organized, detail oriented, and assertive as necessary and able to execute projects and tasks independently
• Ability to protect and maintain confidentiality

This position will work a 9/80 schedule, with every other Friday off.

Basic Qualifications:

• High School diploma or equivalent and 4 years additional education and/or related experience
• Must have the ability to obtain and maintain a U.S. Government Secret security clearance which typically requires U.S. Citizenship
• Strong written and verbal communications skills
• Candidate must possess good interpersonal skills and agility in cross-collaboration engagements
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Advanced proficiency in business and travel expense system (Concur, Edge, or similar) with complex, frequently changing travel

Preferred Qualifications:

• An active U.S. Government Secret security clearance
• 7 years experience as an administrative assistant supporting large teams
• Ability to exercise good judgment while demonstrating flexibility and agility, prioritizing multiple tasks with competing deadlines, managing schedule conflicts, and providing excellent follow-through
• Demonstrates outstanding verbal, interpersonal and written communication skills
• Experience participating and hosting in-person and remote video teleconference meetings (such as MS Teams)